HavocAI
tech
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at HavocAI. Skills: Executive Assistant, Calendar Management, Meeting Coordination, Travel Planning, Communication, Organizational Skills. End-to-end calendar management for two SVPs, optimizing for impact, priority, and efficiency. Coordination of high-stakes internal and external meetings, including customers, partners, and leadership”
What You'll Achieve.
Executives operate with clarity, focus, and minimal friction; Calendars reflect true priorities—not just availability; Meetings are well-prepared, productive, and action-oriented; Travel and logistics are seamless, even under tight timelines; You are trusted as a critical partner in driving execution at the highest level
Industry & Context.
anticipates needs before they arise; brings structure to chaos; proactively solve for disruptions; anticipate problems and solve them before they escalate
U. S. Citizenship required
What They're Looking For.
Must Have
3+ years supporting senior executives (VP level or above preferred), Experience in a high-growth, technology, or customer-facing organization, proficiency in Microsoft Office and collaboration tools, Ability to manage complex workflows and shifting priorities, U. S. Citizenship required
Nice to Have
Bachelor's degree or equivalent experience, Experience with Salesforce or similar CRM systems, interpersonal skills and ability to build trust across all levels
What You'll Do.
End-to-end calendar management for two SVPs
optimizing for impact
Coordination of high-stakes internal and external meetings
Travel planning and logistics (domestic and international) with precision and adaptability
Communication flow between executives and key stakeholders
Preparation and follow-through on meetings
Operational support that enables executives to stay focused on strategic priorities
ever-changing calendars across multiple time zones
Prioritize competing demands and ensure leaders are focused on highest-value activities
Coordinate and prepare materials for meetings
ensuring executives are fully equipped
Track action items and ensure follow-through across teams
Plan and execute logistics for conferences
and external engagements
build detailed itineraries
and proactively solve for disruptions
Handle sensitive and confidential information with discretion
document organization
and general administrative workflows
Submit and manage expense reporting accurately and efficiently
How You'll Work.
Team & Collaboration
driving coordination across internal and external stakeholders; part of a broader Executive Assistant team, collaborating to elevate standards, share best practices, and support company-wide coordination; interpersonal skills and ability to build trust across all levels
Communication Scope
Clear, concise, and professional communicator
Full Job Description
ABOUT US: Collaborative autonomy is how self-tasking teams of machines will solve hard human problems, and HavocAI is an unquestioned leader in collaborative autonomy. We set the standard for autonomous surface vessels for a wide range of defense and commercial maritime missions. Success requires us to grow quickly, and we’re looking for teammates who are passionate about solving hard problems, about pushing the envelope, and about preventing conflict and saving lives. Ambition is welcome to apply within. ABOUT THE ROLE HavocAI is seeking a high-performance Executive Assistant to support two of our most critical leaders: the SVP of Revenue and the SVP of Multi-Domain. These roles sit at the center of our growth, customer engagement, and mission execution—and your job is to ensure they operate at maximum velocity. This is not a traditional administrative role. You will act as a force multiplier—owning complex scheduling, driving coordination across internal and external stakeholders, and eliminating friction so our executives can focus on what matters most. You will operate in a fast-moving, high-stakes environment where priorities shift quickly and execution matters. The right candidate thrives in ambiguity, anticipates needs before they arise, and brings structure to chaos. You’ll also be part of a broader Executive Assistant team, collaborating to elevate standards, share best practices, and support company-wide coordination. WHAT YOU’LL OWN - End-to-end calendar management for two SVPs, optimizing for impact, priority, and efficiency - Coordination of high-stakes internal and external meetings, including customers, partners, and leadership - Travel planning and logistics (domestic and international) with precision and adaptability - Communication flow between executives and key stakeholders - Preparation and follow-through on meetings, action items, and deliverables - Operational support that enables executives to stay focused on strategic priorities WHAT YOU’LL
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