Harvard University
education
ExecutiveAssistant
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“Executive Assistant at Harvard University. Skills: Executive calendar management, Portfolio data management, Communication skills. Manage vice dean's calendar. Synthesize information from meetings”
What You'll Achieve.
Ensure vice dean's day-to-day affairs are conducted smoothly; Ensure proposal data is entered accurately and timely; Ensure staff meetings are scheduled; Ensure agendas are prepared and distributed timely
Industry & Context.
Solutions-oriented approach; Problem-solving skills; Creative problem-solving skills
Submit a cover letter, Evening and weekend work may be necessary on rare occasions, Pre-employment reference checks, Background screenings, 90 day orientation and review period
What They're Looking For.
Must Have
5+ years related experience, Previous experience with executive calendar management required
Nice to Have
Bachelor's degree or equivalent experience, Aptitude for learning new systems quickly, Familiarity with the basic principles of fundraising, Ability to anticipate, connect the dots and problem-solve, Familiarity with SharePoint and Advance, Experience providing complex administrative support in a high-profile environment, Proven task management, organizational, and creative problem-solving skills, Sound judgment, diplomacy, and professionalism handling competing demands in a fast-paced environment and handling sensitive/confidential information
What You'll Do.
Manage vice dean's calendar
Synthesize information from meetings
Draft and upload contact reports
Maintain portfolio data
Generate reports for portfolio reviews
Arrange travel for visits
Prepare travel itineraries
Reconcile corporate card expenses
Track project deliverables
Take notes and minutes
Represent team at events
How You'll Work.
Team & Collaboration
Build relationships with constituents; Communicate diplomatically with constituents; Establish and maintain peer relationships; Work with ODAR leadership; Coordinate with Dean's office staff
Communication Scope
Written communication skills; Verbal communication skills; Interpersonal communication skills
Process & Methodology
Project management, Track deliverables
Full Job Description
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard T.H. Chan School of Public Health? The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued. Learn more about the School’s [mission, objectives, and core values](https://hsph.harvard.edu/mission-and-vision/), [our Principles of Citizenship](https://hsph.harvard.edu/the-harvard-chan-principles-of-citizenship/), and about the [Dean’s AAA vision](https://hsph.harvard.edu/office/dean/strategic-vision/) about our school’s ongoing strategic initiatives. PLEASE NOTE: Candidates must submit a cover letter to be considered for this role. Applications without a cover letter will not be considered. Job Summary: The Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources, time, and loyalty of alumni, friends, corporations, and foundations to promote the school’s work of educating new generations of global health leaders and producing powerful ideas that can transform the lives of people everywhere. Reporting to the Vice Dean, the executive assistant (EA) will serve as the primary administrative point of contact and provide high-level administrative support to the vice dean. The successful candidate will be a collaborative, self-directed in
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