Glencore
mining
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Glencore. Skills: Executive Assistance, Event Management, Communication, Travel and Logistics Coordination, Reporting. Organise, coordinate, and promote employee-focused events. Coordinate all site visits”
Industry & Context.
What You'll Do.
and promote employee-focused events
Coordinate all site visits
and other leadership events
Participate in project teams
Manage and administer the employee event budget
Assist with the preparation and review of media releases
and manage high-level correspondence
Provide high-level executive assistance to the Senior Leadership Team
Manage and monitor email communications on behalf of executives
Act as the primary point of contact for internal and external stakeholders engaging with the SLT
End to end coordination of meetings
workshops and other events
and improve administrative systems and documentation
Conduct research and information gathering
Coordinate site communications and memorandums
Coordinate domestic and international travel arrangements
Support HR recruitment function by organising site visits and interviews
Support Commercial function by reconciling travel expenses
Oversee the pool car function onsite
Compile and distribute corporate reports
Prepare meeting minutes and agendas
Oversee PPE account and site merchandise orders
How You'll Work.
Team & Collaboration
Collaborate with corporate media advisors; Liaise with corporate stakeholders, joint venture partners, vendors, and other key visitors; Act as the primary point of contact for internal and external stakeholders engaging with the SLT; Participate in project teams
Communication Scope
Drafting, editing, and managing high-level correspondence; Timely dissemination of leadership communications to staff; Managing and monitoring email communications; Acting as a primary point of contact for stakeholders
Full Job Description
**At Hail Creek, everything we do is about developing our people, optimising our asset and improving our future. We positively impact our people and communities. We strive to be industry leaders – the Mine of Choice. It’s a culture that fosters pragmatic outcomes where things happen quickly. We promote those ‘out of the box’ ideas to continuously improve and no day is ever the same. With a large and passionate workforce of over 1,000 people, there is a great opportunity for you to contribute and make an impact.** **Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.** ## ## **Job Description** **Event Management:** * Organise, coordinate, and promote a range of employee-focused events, such as: * Team Days, * Strategy Workshops, * Special milestone and celebratory events and ceremonies, * Family Days, and * Other corporate functions. * Coordinate all site visits, ensuring smooth logistics and communication with corporate stakeholders, joint venture partners, vendors, and other key visitors. * Schedule, organise, and minute meetings, workshops, and other leadership events as required. * Participate in project teams either as a contributing member or team lead, depending on the nature of the task * Manage and administer the employee event budget, ensuring all activities are cost-effective and aligned with organisational goals. **Communication:** * Assist with the preparation and review of media releases as directed by the Operations Manager and corporate media advisors. * Draft, edit, and manage high-level correspondence and ensure timely dissemination of leadership communications to staff. * Provide high-level executive assistance to the Senior Leadership Team, including: * Prioritisation of meetings, deadlines, and competing demands * Coordination and preparation of monthly, quarterly, and ad hoc reports, financial documents, and presentations * Manage and monitor email communications on behalf of executives, drafting r
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