ExecutiveAssistant

FIGS is seeking an experienced, east-coast based Executive Assistant to assist multiple members of our Executive Team. In this role, you will support FIGS’ executives with a variety of tasks. The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment. The Executive Assistant must be creative, nimble, solutions-oriented, and enjoy working within a high-growth, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will be a proactive thinker and have the ability to exercise good judgment, with strong written and verbal communication, administrative, planning, and organizational skills, and the ability to maintain a realistic balance among multiple competing priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion. The ideal candidate will also thrive when operating under pressure and will be able to handle a wide variety of confidential matters with discretion. What you’ll do: Proactively manage Executives’ complex and ever-evolving calendars, seamlessly coordinating meetings, appointments, and domestic and international travel to optimize time and priorities. Serve as a strategic gatekeeper for email, phone, Zoom and in-person communications, ensuring professional, timely, and thoughtful handoffs and follow-through. Prepare, format, and refine internal and external communications, including memos, correspondence, presentations, and reports, with a high level of accuracy and attention to detail. Coordinate and execute all logistics for on-site meetings and events, including room setup, catering, preparation of digital and hard-copy materials, and pre-meeting technology testing to ensure a flawless experience. Attend meetings as needed to capture detailed notes, track action items, and drive follow-up on key decisions and deliverables. Prepare reports, expense documentation, and other