Egon Zehnder
Management Consulting
ExecutiveAssistant
“Executive Assistant at Egon Zehnder. Skills: Executive support, Calendar management, Travel planning, Client liaison. Provide ongoing assistance in client engagements. Oversee administrative tasks”
Industry & Context.
Problem solving; Contingency planning
What They're Looking For.
Must Have
5 years’ experience serving in an administrative function
Nice to Have
Bachelor’s degree preferred, Experience in a professional services firm, Financial institution experience preferred, Executive search firm experience preferred
What You'll Do.
Provide ongoing assistance in client engagements
Oversee administrative tasks
Plan projects according to strict deadlines
Execute projects according to strict deadlines
Finalize projects according to strict deadlines
Manage changes in project scope
Identify potential crises
Devise contingency plans
Arrange all scheduling
Prepare consultant for meetings
Prepare consultant for presentations
Provide meeting reminders
Ensure proper travel time
Manage complex calendars
Take notes during meetings
Arrange complex travel plans
Arrange detailed travel plans
Coordinate complex travel plans
Coordinate detailed travel plans
Compile documents for travel
Process expense reimbursements
Compose confidential correspondence
Prepare confidential correspondence
Edit confidential correspondence
Field telephone calls
Perform ad-hoc projects
Update global database
Ensure office operates smoothly
Provide ad-hoc support to EAs
Serve as client liaison
Serve as candidate liaison
Assist consultant in maintenance of daily search activities
Act as single point of contact for logistics
Communicate client mandates
Communicate candidate mandates
Communicate internal mandates
Provide bridge for smooth communication
Assist with client needs during consultant absence
Ensure deadlines are met
Serve candidate needs
Complete critical aspects of deliverables
Handle conflicting matters expeditiously
Handle conflicting matters proactively
Follow-through on time-sensitive projects
Assist accounting with billing
Assist accounting with client invoicing
Assist accounting with receivables
Build positive relationships with executive candidates
Interface regularly with executive candidates
Create business development strategy process
Own business development strategy process
Collaborate on marketing presentations
Collaborate on marketing materials
Finalize materials for pitches
Finalize materials for events
How You'll Work.
Team & Collaboration
Partner closely with team members; Work with research stakeholders; Collaborate with consultant; Collaborate with research; Collaborate with others on team
Communication Scope
Oral communication; Written communication; Interpersonal skills
Process & Methodology
Planning, Executing projects, Finalizing projects, Managing project scope, Identifying crises, Devising contingency plans
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