Egon Zehnder
Management Consulting
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Egon Zehnder. Skills: Executive support, Client engagement, Project management. Arrange scheduling. Manage complex calendars”
Industry & Context.
Resourceful problem solver; Work in ambiguous environments; Work under pressure; Solve problems
What They're Looking For.
Must Have
5 years administrative experience, Bachelor's degree
Nice to Have
Experience in professional services firm
What You'll Do.
Manage complex calendars
Prioritize meetings and calls
Coordinate travel itineraries
Compile travel documents
Process expense reimbursements
Compose confidential correspondence
Prepare confidential correspondence
Edit confidential correspondence
Field telephone calls
Update global database
Ensure database is up-to-date
Hold office responsibilities
Provide reception responsibilities
Support other Executive Assistants
Serve as client liaison
Serve as candidate liaison
Assist consultant with search activities
Communicate client mandates
Communicate candidate mandates
Communicate internal mandates
Assist with client needs
Work with consultant and research stakeholders
Ensure deadlines are met
Serve candidate needs
Produce client deliverables
Produce candidate deliverables
Complete deliverables within timeframes
Complete critical aspects of deliverables
Prioritize conflicting matters
Handle matters expeditiously
Handle matters proactively
Follow-through on projects
Complete projects to successful completion
Assist accounting department with billing
Assist with client invoicing
Assist with receivables
Build positive relationships
Interface with executive candidates
Create business development process
Own business development process
Drive business development strategy
Collaborate on marketing presentations
Collaborate on marketing materials
Finalize materials for pitches
Finalize materials for events
How You'll Work.
Team & Collaboration
Client and candidate liaison; Consultant and research stakeholders; Team members and clients; External and internal team members; Research and others on team
Communication Scope
Interpersonal skills; Oral communication; Written communication
Process & Methodology
Planning, Executing, Finalizing projects, Acquiring resources, Coordinating efforts, Managing scope changes, Devising contingency plans
Full Job Description
**About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. **The Opportunity** The **Executive Assistant** supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. **What You’ll Do** _**Administrative**_ * Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc. * Manage complex calendars and prioritize meetings/calls as needed. * Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compil
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