Drug Hunter
Biotech
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Drug Hunter. Skills: Executive support, Strategic coordination, Project management, Event management. Manage CEO's calendar. Manage CEO's international travel”
What You'll Achieve.
Maximize executive efficiency; Ensure executive focus; Drive execution; Maximize executive effectiveness; Support business growth; Ensure seamless experience; Ensure content accuracy; Ensure content accessibility; Ensure stakeholder alignment; Focus on consistency; Focus on quality; Focus on organizational priorities; Efficient execution; Alignment with organizational goals
Industry & Context.
Problem solving; Troubleshooting; Root cause analysis
Domestic travel, International travel, 20% travel
What They're Looking For.
Must Have
5–8+ years supporting senior executives, Exceptional time management, Prioritization abilities, Multitasking abilities, Outstanding written communication, Outstanding verbal communication, Handle confidential information, Represent CEO with maturity, Represent CEO with professionalism, Thrives in dynamic environment, Pivot priorities quickly, Maintain attention to detail, Resourceful mindset, Proactive mindset, Solutions-oriented mindset, Team-oriented, Aligned with company values, Aligned with company mission, Program & Event Management experience, Project Management Skills, Marketing & Communications Aptitude, Technical Fluency, Operational Mindset
Nice to Have
CEO/Founder support preferred, Experience with Google Workspace, Experience with Microsoft Office, Experience with Slack, Experience with project management platforms, Experience with Superhuman, Experience with LLMs
What You'll Do.
Manage CEO's calendar
Manage CEO's international travel
Manage CEO's administrative tasks
Manage CEO's priorities
Support executive team members
Review inbound communications
Prepare briefing materials
Prepare meeting agendas
Draft communication on behalf of CEO
Review communication on behalf of CEO
Deliver communication on behalf of CEO
Manage strategic initiatives
Track strategic initiatives
Manage cross-functional projects
Track cross-functional projects
Manage board-related follow up
Track board-related follow up
Coordinate internal meetings
Coordinate external meetings
Coordinate board meetings
Coordinate executive offsites
Coordinate team offsites
Coordinate special events
Anticipate executive needs
Resolve executive issues proactively
Streamline executive workflows
Spot bottlenecks in workflows
Spot inefficiencies in workflows
Propose process improvements
Implement process improvements
Act as thought partner to leadership
Exercise sound judgment
Maintain strict confidentiality
Take ownership of ad hoc initiatives
Lead webinar planning
Lead webinar execution
Lead virtual event planning
Lead virtual event execution
Lead digital program planning
Lead digital program execution
Coordinate platform setup
Coordinate speaker logistics
Coordinate attendee communications
Coordinate registration management
Coordinate post-event follow-up
Support content organization
Support content publication
Support content maintenance
Support event recordings organization
Support event recordings publication
Support event recordings maintenance
Support program materials organization
Support program materials publication
Support program materials maintenance
Partner with product teams
Partner with technical teams
Serve as coordination point
Drive execution of strategic initiatives
Drive execution of digital programs
Drive execution of company-wide projects
Manage project timelines
Ensure stakeholder alignment
Coordinate promotional efforts
Execute content calendars
Support executive meeting planning
Support executive meeting execution
Support customer event planning
Support customer event execution
Support industry conference planning
Support industry conference execution
Support team gathering planning
Support team gathering execution
Support networking opportunity planning
Support networking opportunity execution
Manage vendor relationships
Assist with event budgeting
Assist with resource allocation
Identify process improvement opportunities
Identify workflow friction reduction opportunities
Enhance operational effectiveness
How You'll Work.
Team & Collaboration
Cross-functional projects; Stakeholders; Leadership; Marketing team; Product teams; Operations teams
Communication Scope
Professionalism; Clarity; Executive presentations; Board communications; Investor communications; External partner communications; Email communications; Social media communications
Process & Methodology
Project management, Track deadlines, Drive initiatives, Manage multiple concurrent projects
Full Job Description
Drug Hunter, Inc. | Hybrid | Full-Time About the Role Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world’s top biotech and pharma companies, including Dow 30 and S&P 500 organizations. We are seeking an Executive Assistant who will serve as a trusted partner and operational force-multiplier to our founder and leadership team. This role combines classic executive support with elements of strategic coordination—ensuring the CEO and leadership team’s time, communications, and projects are aligned with Drug Hunter’s rapid global expansion. The ideal candidate is exceptionally organized, proactive, and comfortable handling a mix of high-level strategic initiatives and hands-on execution in a fast-paced, mission-driven environment. Location: Hybrid position based in the Greater Boston area. Domestic and international travel may be required (typically 20%). **Requirements** Key Responsibilities: C-Level Executive Support * Manage the CEO’s calendar, international travel, administrative tasks, and priorities to maximize efficiency and ensure focus on high-impact activities. * Support additional executive team members as needed. Information Management * Review inbound communications, prepare briefing materials, meeting agendas, and track follow-up actions; ensure the CEO has the right informationat the right time. Communication & Representation * Draft, review, and sometimes deliver communication on behalf of the CEO to internal teams, board members, investors, and external partners, with a high degree of professionalism. Project & Initiative Support * Manage and track progress on strategic initiatives,cross-functional projects, and board-related deliverables; follow up with stakeholders to drive execution. Meeting & Event Leadership * Coordinate internal and external meetings, board meetings, executive offsites, team offsites, and special events with pr
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