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ExecutiveAssistant
“Executive Assistant at Dow Jones. Skills: High-level executive support, Diary and meeting management, Travel and expense management, Proactive support. Provide high-level support to the SVP Risk Sales & Marketing, the SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk.. Manage complex, multi-timezone diaries, proactively building in essential buffer zones.”
What You'll Achieve.
Ensure the leadership team operates at peak efficiency.; Ensure SVPs are prepared and adhere to deadlines.; Ensure no bottleneck in actioning requests.; Ensure expenses are submitted timely.; Ensure spend aligns with company policy.
Industry & Context.
Brings solutions, not just questions.
Available to handle emergency travel or schedule changes outside of standard hours when the business requires it., Based at the London Bridge office (minimum 3 days/week)
What They're Looking For.
Must Have
5+ years of experience supporting high-level executives (SVP/C-Suite) in a global, fast-paced environment.
Nice to Have
Google Workspace (Gmail, Drive, Calendar, Slides) and Concur
What You'll Do.
Provide high-level support to the SVP Risk Sales & Marketing
the SVP Risk & Compliance
and the SVP & GM of Geopolitical Risk.
multi-timezone diaries
proactively building in essential buffer zones.
Schedule necessary pre-meetings
prepare presentations and internal briefings.
Monitor and action items from inboxes.
Action all requests immediately
especially diary availability for senior stakeholders.
Ensure meeting rooms are allocated to invites.
Manage end-to-end travel
cars and accommodation.
Manage expense processing via Concur.
Provide cover for the Lead EA.
Assist with yearly off site Sales internal events.
Keep accurate and up to date org charts and distribution lists.
Handle sensitive and confidential company and personal information with discretion.
How You'll Work.
Team & Collaboration
Work with the SVPs direct reports, internal teams and external contacts.; Weekly individual meetings with each SVP.; Weekly individual meeting with the lead EA.; Provide cover for the Lead EA.
Communication Scope
Confident to know how to phrase sensitive communications; Draft emails in a friendly, informal but professional tone; Provide a weekly round up to each SVP confirming travel, logistical arrangements, and diary update
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