Coco
logistics
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at Coco. Skills: Executive calendar management, End-to-end travel coordination, Meeting management, Confidentiality. Own executive calendars. Manage scheduling for five execs”
Industry & Context.
Resolve small things; Spot problems before they land; Make decisions independently
Willingness to be reachable outside business hours
What They're Looking For.
Must Have
5+ years of experience as an Executive Assistant supporting at least one C-suite or senior VP leader at a fast-paced company, Demonstrated mastery of complex calendar management, Track record of handling confidential information with absolute discretion, Sharp written and verbal communication, Extreme attention to detail, Highly proactive operating style, fluency with the everyday operating tools: Google Workspace (especially Calendar and Gmail), Slack, Notion, expense platforms (Brex, Ramp, or similar), and travel booking tools (Navan, TripActions, or similar), Willingness to be reachable outside business hours when something actually needs you
Nice to Have
Experience at a high-growth startup, ideally one operating across multiple cities or countries, Background supporting a CEO directly, including board interactions and investor communications, Experience planning and executing leadership offsites, customer events, or board dinners end-to-end, Comfort coordinating international travel and managing logistics across time zones, Light project management or chief-of-staff-adjacent experience a plus
What You'll Do.
Own executive calendars
Manage scheduling for five execs
Coordinate travel end-to-end
Book and manage travel
Build travel itineraries
Handle last-minute travel changes
Run point on exec meetings
Chase down action items
Manage corporate cards
Coordinate with vendors
Own logistics for offsites
Triage incoming requests
Decline requests gracefully
How You'll Work.
Team & Collaboration
Work with product team
Communication Scope
Sharp written communication; Sharp verbal communication
Process & Methodology
Light project management
Full Job Description
Job Title: Executive Assistant Location: Venice, CA OVERVIEW At Coco, we're reimagining last-mile delivery with a fleet of autonomous robots built for the real world. Our mission is to make delivery more accessible, reliable, and sustainable—one city at a time. We're already operating in Los Angeles, Chicago, Miami, San Jose, Jersey City, and Helsinki, and we've completed hundreds of thousands of orders for thousands of merchants. But we're just getting started. ABOUT THE ROLE As Executive Assistant to Coco's leadership team, you'll be the operational backbone of the people who run this company. You'll own their calendars, coordinate their travel, run point on their meetings, and quietly resolve a hundred small things a day so they can focus on the big ones. When things hit the fan, you're often the first to know and the first to move. This isn't a role for someone who wants to grow into supporting an exec—you should already have done it for at least one C-suite leader, ideally more. The five execs you support will be in different time zones, different meetings, and different priorities at any given moment, and you'll be the one keeping it all from colliding. If you take pride in running a tight ship behind the scenes, you catch the small thing before it becomes a big thing, and you can read a room (or a Slack message) to know what's actually being asked, you'll fit right in. WHAT YOU'LL DO - Own the executive calendars: Manage scheduling for five execs across multiple time zones, prioritize ruthlessly, and play the Tetris game of meeting requests, travel, board prep, and personal commitments. Know each leader's preferences—how they like their day structured, who gets through, who doesn't—and protect their time accordingly. - Coordinate travel end-to-end: Book and manage domestic and international travel (flights, hotels, ground transport, visas), build itineraries that actually make sense, and handle last-minute changes with zero drama. Coco has people across multi
Applying for this Executive Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Ashby
- Ashby is a fast modern ATS — most applications take under 3 minutes.
- The resume parser is strong; verify parsed experience dates and job titles.
- Custom screening questions are often scored algorithmically — answer completely.
- Location field affects geo-based screening; use your actual metro area.
ANONYMOUS · UNFILTERED
What do employees actually say about Coco?
Real rants from real employees. Read before you apply.