Brunswick Group
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Brunswick Group. Skills: Executive Assistant, Calendar and Schedule Management, Travel Coordination, Meeting Preparation, Information Management, Project Coordination. Manage the operational, administrative, and coordination needs of a selection of our Business Development activities. providing support to Partners and Directors”
What You'll Achieve.
deliver high-impact outcomes; aligns work with broader organisational goals
Industry & Context.
proactive, solution-driven mindset; Anticipate problems and remain sensitive to issues that require diplomacy, while working toward swift resolution
Handle confidential information with utmost sensitivity and discretion
What They're Looking For.
Must Have
impeccable organizational skills, unrelenting attention to detail, proactive and agile mindset, professional and collaborative approach, ability to handle confidential information with discretion, ability to serve as a thought partner, driver of excellence in the undertaking of tasks, Practical experience with of AI productivity tools such as CoPilot and ChatGPT, Comfortable managing complex schedules across multiple time zones, Exceptional verbal and written communication skills in English and Japanese, interpersonal skills with the ability to work independently and as a collaborative team member, Proven ability to engage with stakeholders and clients in a professional and service-oriented manner, Demonstrates discretion and sound judgment when handling confidential information, project coordination and task execution capabilities, Effective multi-tasker with sharp time management and organisational skills, Maintains high attention to detail and follows through on commitments under tight deadlines, Maintains the highest standard of professionalism in all interactions and environments, Displays a proactive, solution-driven mindset and a readiness to take on new challenges, Adapts effectively in fast-paced, evolving contexts with a clear focus on results and quality, Demonstrated interest in business operations and current global affairs, Brings a strategic mindset to administrative responsibilities and aligns work with broader organisational goals
Nice to Have
familiarity with Power BI is a plus
What You'll Do.
Manage the operational
and coordination needs of a selection of our Business Development activities
providing support to Partners and Directors
Optimize the Leadership’s time by planning and coordinating schedules
anticipating any difficulties
negotiating and allocating time to priorities across multiple time zones and making sure they are in the right place at the right time
with the right information and briefing to hand
Appropriately prioritize and coordinate internal and external commitments to optimize the Leadership’s time
Coordinate briefings and gather relevant materials
making sure that the Leadership is provided with the relevant papers or briefing in advance of meetings
Able to draft documents
edit presentations and assist with other preparations of presentation materials
collaborating appropriately across teams and functions
Managing general events admin
including but not limited to invitation emails
chasing outstanding responses
filing and upkeep of the intranet and related databases
continuously looking for ways to drive efficiencies
Arrange complex international and domestic travel itineraries
visas and ground transportation
Prepare detailed travel agendas and ensure all necessary travel documentation is in order
organize and implement attendance at conferences
events and meetings for the Leadership including arranging business travels both domestic and international
Anticipate problems and remain sensitive to issues that require diplomacy
while working toward swift resolution
Understand and remain abreast of the nature of our firm’s work
how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other teams across the firm globally
and edit correspondence
and reports as needed
Maintain accurate and up-to-date files
ensuring easy accessibility for the Leadership
Conduct research and compile information as requested to support decision-making and strategic initiatives
Keep the Leadership abreast of trends
company initiatives and events
and presentations for meetings attended by the Leadership
Record meeting minutes
follow up on action items
and ensure timely completion of tasks
Assist in coordinating special projects and initiatives as assigned by the Leadership
collaborating with cross-functional teams as necessary
Track project milestones and deadlines
providing regular updates and status reports
Handle confidential information with utmost sensitivity and discretion
Maintain a high level of professionalism and integrity in all interactions and communications
How You'll Work.
Team & Collaboration
collaborating appropriately across teams and functions; seamlessly coordinate with other teams across the firm globally; collaborating with cross-functional teams as necessary; work independently and as a collaborative team member; engage with stakeholders and clients
Communication Scope
Exceptional verbal and written communication skills in English and Japanese; interpersonal skills; professional and service-oriented manner
Process & Methodology
project coordination and task execution capabilities, Assist in coordinating special projects and initiatives, Track project milestones and deadlines, providing regular updates and status reports, acts as project manager where necessary
Full Job Description
The Opportunity Brunswick Group seeks an experienced and dedicated individual to join the team as an Executive Assistant. In this role, you will manage the operational, administrative, and coordination needs of a selection of our Business Development activities and providing support to Partners and Directors (herein called “the Leadership”). This role requires impeccable organizational skills, an unrelenting attention to detail, a proactive and agile mindset, a professional and collaborative approach and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced focused environment, will have the ability to serve as a thought partner and will be a driver of excellence in the undertaking of tasks. Key Responsibilities Calendar and Schedule Management, Meeting Preparation Optimize the Leadership’s time by planning and coordinating schedules, resolving conflicts, anticipating any difficulties, negotiating and allocating time to priorities across multiple time zones and making sure they are in the right place at the right time, with the right information and briefing to hand. Appropriately prioritize and coordinate internal and external commitments to optimize the Leadership’s time. Coordinate briefings and gather relevant materials, making sure that the Leadership is provided with the relevant papers or briefing in advance of meetings. Able to draft documents, edit presentations and assist with other preparations of presentation materials, collaborating appropriately across teams and functions. Managing general events admin, including but not limited to invitation emails, confirmation emails, chasing outstanding responses, filing and upkeep of the intranet and related databases. Also continuously looking for ways to drive efficiencies Travel Coordination Arrange complex international and domestic travel itineraries, including flights, accommodations, visas and ground transportation. Prepare detailed travel agendas an
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