BlueRock
Marketing and Advertising
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at BlueRock. Skills: Executive Assistant, Operations, Coordination. Manage calendar, schedule meetings. Prioritise and triage emails”
What You'll Achieve.
make your mark and grow; assist them in team organisation, business planning, and growth; support the division's strategic initiatives; help remove resourcing and financial hurdles so projects can move forward smoothly; create the space our teams need to grow; make a real impact
Industry & Context.
tackle day-to-day challenges; help remove resourcing and financial hurdles
What They're Looking For.
Must Have
Experience in an Executive Assistant, team coordinator, operations or agency support role (or similar), Basic commercial acumen with familiarity regarding P&L summaries and experience using accounting or invoicing software, Experience with CRM systems such as HubSpot and project management tools such as Asana, communication skills, highly organised, confident when engaging with clients, proactive in getting things done, focused on improving processes
What You'll Do.
Prioritise and triage emails
Organise division/team meetings and celebrations
Prepare pre-read briefs
Take clear minutes with actions
Attend discovery and client meetings
send professional follow-ups
Maintain relationships
Communicate with prospects
Maintain HubSpot records
Enter project timings into task platforms
Track timelines/milestones
Update relevant teams
Attend networking events and conferences
Support event organisation
Represent the division in external meetings
follow up on overdue payments
source/manage suppliers
Track deliverables and approve invoices
Pull basic project revenue reports
Prepare P&L snapshots
Assist month-end reconciliations
Monitor team capacity and timesheets
Flag resourcing constraints
Send weekly capacity reports
Own/process SOP follow-ups
Support process improvements
Handle confidential or ad hoc executive tasks
How You'll Work.
Team & Collaboration
Support the division's strategic initiatives; help remove resourcing and financial hurdles; create the space our teams need to grow; collaborative, upbeat environment; update relevant teams; approve invoices with stakeholders; monitor team capacity and timesheets; flag resourcing constraints
Communication Scope
communication skills; confident when engaging with clients
Process & Methodology
project management tools, track timelines/milestones
Full Job Description
Do things you love with people you care about and good things happen 💙 BlueRock is for entrepreneurs, by entrepreneurs. We’re a one-stop-shop for business owners and investors with adventurous goals. BlueRock was created to be different to other firms – a disruptor by nature, and a multidisciplinary firm that is changing the way people and clients view professional services. From day one, that has been a central element that has attracted both clients and people to it. That difference, together with the entrepreneurial drive provided by its founder, Peter Lalor, has enabled BlueRock to grow incredibly quickly. Established in 2008, BlueRock employs over 300 people in Australia and New Zealand. BlueRock know that business can be tough and that life gets busy, which is why we act as advisors, not just accountants, and bring together lawyers, finance brokers, digital specialists, insurance brokers, financial planners, and grant consultants – everyone our clients need on their team to make life easier. We love what we do, and we understand how to attract and retain the best talent and clients. BlueRock has grown quickly to become a national business, recognised on Top 100 lists and as a ‘Best Place to Work’ company for many years. Joining our team means unlocking career growth opportunities, gaining client referrals through our seamless service offerings, and engaging in meaningful work that makes a real impact. We’re proud to be 🥳 * B Corp Certified * Winner of the Women in Finance Employer of the Year Award 2025 * A Certified Great Place to Work 2025 Not only that, we put our people first, in 2025 our BlueRockers said… * 88% of BlueRockers say they genuinely care about their fellow BlueRockers * 88% of BlueRockers believe that they are given a lot of responsibility * 83% of BlueRockers can easily talk to management **About the role ** If you are looking for a role where you can make your mark and grow, this could be your dream role. Our COO is looking for a commercia
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