Billtrust

Fintech

ExecutiveAssistant

$75–110k ~AI est. Chicago, Illinois, United States; Tel Aviv, Israel; United States
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for Mid+ candidates.

The Brief

“Executive Assistant at Billtrust. Skills: Executive support, Calendar management, Travel coordination. Organize Google calendars. Maintain Google calendars”

Industry & Context.

Fintech
Problems you'll solve

Problem solving

What They're Looking For.

Must Have

5+ years working experience, working knowledge of Microsoft Office, Professional polish, Exceptional written communication skills, Exceptional verbal communication skills, Superior planning skills, Superior time management skills, Superior organizational skills, Integrity and discretion, Demonstrated ability to use AI tools

Nice to Have

Familiarity with Google Suite, Familiarity with Slack, Familiarity with Zoom, Experience supporting C-level executives, Comfort using AI tools

What You'll Do.

Organize Google calendars

Maintain Google calendars

Prepare presentations

Identify process improvements

Create efficiency for leadership

Scale for leadership team

Streamline scheduling

Anticipate scheduling conflicts

Improve calendar management efficiency

Coordinate domestic travel

Coordinate international travel

Process expense reports

Maintain company credit cards

Reconcile company credit cards

Serve as confidential liaison

Work with other Executive Assistants

Ensure seamless administrative coverage

Take effective action

Handle confidential information

Deal with professionals

How You'll Work.

Team & Collaboration

Cross-functional collaboration; Work with other EAs

Communication Scope

Written communication; Verbal communication

Full Job Description

Who We Are Finance leaders choose Billtrust to get paid faster, control costs, and maximize customer satisfaction. As the leader in B2B accounts receivable workflow and payment software, we provide the world’s leading brands with AI-powered solutions across the full AR lifecycle—from invoice presentment and payment processing to cash application and collections. With over 2,600 global customers, more than $1 trillion in invoice dollars processed, and a proprietary network of 13 million buyers, Billtrust delivers business value through deep industry expertise and a culture relentlessly focused on meaningful customer outcomes. We’re an AI-first company, not just in what we build for our customers, but in how we work. Across every function, our teams use AI tools daily to work faster, make better decisions, and deliver higher-quality outcomes. We hire exceptional people, give them cutting-edge AI capabilities, and measure success by the impact they create. If you want to do the best work of your career at the frontier of AI and fintech, Billtrust is the place to do it. Our Values Customers We relentlessly increase value for customer and do the right thing for them. Action We make ‘thoughtfully fast’ decisions, act quickly, cut through red tape, deliver progress not perfection, take ownership and accountability. Team Spirit We put the team ahead of ourselves, foster trust and respect, collaborate with passion, despise toxic politics, value our differences, and celebrate together. Innovation We challenge the status quo, experiment thoughtfully, and are novel and brilliant in what we create. Excellence We love to win, but we hate losing even more. We aspire to be the best and take pride in our work. When we fall short, we own it and come back stronger. About the Role: The Executive Assistant is a critical role responsible for acting as a seamless extension of senior executives at Billtrust, building effective working relationships inside and outside the company. A good se

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