Arterra Wines Canada
Wine
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at Arterra Wines Canada. Skills: Administrative support, Executive support, Organizational skills, Communication skills. Provide high-level administrative support. Act as a key representative”
Industry & Context.
Problem Solving and Analytical Skills; Gathers all relevant information; Grasps complexities; Perceives relationships among problems; Determines sound courses of action; Knows when to involve others
Flexibility in hours of work is required on occasion
What They're Looking For.
Must Have
Post-secondary education is required, Minimum of eight (8) years’ experience in an administrative role with experience supporting senior executives is required, Planning and Organizational Skills, Communication Skills, ability to deal with people and issues with strict confidentiality, Bias for Action/Delivers Results, Adaptability and Flexibility, Interpersonal Skills, Problem Solving and Analytical Skills, Microsoft Application Skills, Ability to think independently and make decisions, Superior organization and prioritization skills, Excellent interpersonal and communication skills with the ability to act diplomatically and with tact, Ability to manage budget expenses, Flexibility in hours of work is required on occasion
Nice to Have
Knowledge of and experience working with ERP and HR systems an asset, Bilingual French and English is considered an asset
What You'll Do.
Provide high-level administrative support
Act as a key representative
Support day-to-day operations
Manage calendar requests
Prepare and manage expenses
Support invoice approval
Prepare and format presentations
Review and prepare reports
Provide back-up support
Collaborate with other EA
Perform other responsibilities/projects
How You'll Work.
Team & Collaboration
Develop and maintain relationships w/ internal and external personnel; Collaborate closely with other EA to ensure continuity of support; Ensure alignment on priorities; Ensure efficient coordination across executive team
Communication Scope
Communicate information effectively both in writing and in oral communications; Group presentations; Excellent interpersonal and communication skills; Ability to act diplomatically and with tact
Full Job Description
## Job Description: **Who We Are:** At Arterra Wines Canada, we aim to inspire the simple joys of life, and we come to work every day with a shared passion to build wine brands people love. As a pioneer in the Canadian wine industry with 150 years of experience, our success is driven by our people. We work together with integrity and pride, striving to reach our fullest potential every day, and we’re looking for people who do the same. We are undergoing a pivotal transformation, actively in search of dynamic individuals poised to make a substantial impact within our ever-evolving organization. Are you someone who embraces change and excels in diverse roles that span across various functions? If so, we look forward to hearing from you! **Job Summary:** As a proactive and solutions-oriented professional with strong organizational and multitasking abilities, the Executive Assistant provides high-level administrative support to the Executive Vice President, Marketing & Growth, Executive Vice President, Supply Chain & Operation and Executive Vice President, Sales. Acting as a key representative of these offices, the Executive Assistant serves as a liaison between senior leadership, employees, internal and external stakeholders, and the public. This role is responsible for supporting day-to-day operations through effective calendar management, meeting coordination, document and presentation preparation, and travel planning and logistics. **Job Accountabilities:** * Develop and maintain relationships w/ internal and external personnel to ensure open communication and prevent conflicts * Manage incoming calendar requests including proactively resolve calendar conflicts * Schedule meetings, agenda preparation, minutes/action item taking, catering and IT coordination as required * Book travel, transfer arrangements and travel documents * Prepare and manage expenses for respective leaders * Budget management for assigned cost centers, preparing PO’s and supporting execution an
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