Amazon EU Sarl

Administrative Support, finance

ExecutiveAssistant

€65–95k ~AI est. Luxembourg, Luxembourg FULL TIME
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for Executive candidates.

The Brief

“Executive Assistant at Amazon EU Sarl. Skills: Calendar management, Travel coordination, Project management. Provide seamless support to the organization. Manage complex calendar and scheduling”

Industry & Context.

Administrative Support, finance
Problems you'll solve

Complex tasks; Quick turnaround; Ambiguity; Think ahead; Plan ahead

What They're Looking For.

Must Have

Executive level calendar management, Domestic or international travel coordination, Microsoft Office products and applications, Demonstratable experience as an Personal Assistant/Executive Assistant

Nice to Have

Experience leading process improvements, Experience working in a fast-paced environment, Experience designing processes to maximize efficiency

What You'll Do.

Provide seamless support to the organization

Manage complex calendar and scheduling

Reprioritize workload based on shifting business needs

Understand business priorities

Identify process improvements

Support annual operational planning process

Support business planning

Support performance review cycles

Craft detailed travel itineraries

Act as a liaison for direct reports

Act as a liaison for business stakeholders

Conceptualize team events

Manage internal communications

Manage email communications

Implement new GenAI initiatives

Track key deliverables

Report on operational metrics

Maintain operational metrics

Manage change management

Manage space planning

Lead administrative processes

How You'll Work.

Team & Collaboration

Senior leaders; Functional business partners; Other EAs; Direct reports; Business stakeholders

Communication Scope

Internal communications; External email communications

Process & Methodology

Project management, Change management

Full Job Description

The EU 3P Finance organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors in our International Stores Finance team in Europe. This highly rewarding role offers a unique opportunity to gain exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting, sensitive and confidential tasks, as well as join a diverse and supportive EA community. Beyond core administrative responsibilities such as managing calendars, handling confidential information, planning events, and coordinating travel, you'll have opportunities to participate in exciting initiatives such as GenAI implementation projects and team engagement activities. You will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and be comfortable enough with ambiguity to take effective action without having to know the complete picture. Critical to success will be the ability to think and plan ahead, manage time effectively, and build effective working relationships inside and outside the group. At Amazon, we believe that in-person collaboration is essential to our culture and innovation. While we allow flexibility for personal circumstances, we generally expect employees to work from our offices five days a week. This approach has consistently shown that spontaneous interactions, rapid problem-solving, and the energy of in-person teamwork lead to better results for our customers. In particular, our data shows that teams working together in person are more effective at making complex decisions, onboarding new team members, and fostering the kind of creative collaboration that has driven Amazon's success. The serendipitous hallway conversations and impromptu whiteboarding sessions that happen naturally in an office envi

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