Amazon Development Centre (India) Private Limited
Retail
EXECUTIVEASSISTANT
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“EXECUTIVE ASSISTANT at Amazon Development Centre (India) Private Limited. Skills: Executive support, Strategic partnership, Team coordination. Serve as a trusted strategic partner. Understand business objectives”
What You'll Achieve.
Ensure leader is always prepared; Ensure time is never wasted; Ensure nothing falls through the cracks; Ensure DOCs meet the bar; Drive org-wide improvements; Drive standardization; Ensure consistent operational excellence; Ensure alignment on processes; Ensure alignment on standards; Ensure alignment on best practices; Drive continuous improvement
Industry & Context.
Resolve escalations; Make sound decisions
High availability, Flexibility, Responsiveness, Operates across multiple global time zones
What They're Looking For.
Must Have
8+ years of executive assistant experience, Demonstrated experience providing oversight, mentorship, or informal leadership to other administrative professionals, Advanced proficiency in Microsoft Office Suite, Advanced proficiency in collaboration tools, Executive-level writing skills, Ability to manage multiple high-priority workstreams simultaneously
Nice to Have
Experience in technology or fast-paced corporate environments, Experience managing or coordinating across a team of administrative professionals, Familiarity with Amazon tools, Familiarity with project tracking tools, Experience coordinating large-scale events, Experience in a global, matrixed organization, Demonstrated ability to influence without authority using data-driven approaches, Prior experience supporting leaders operating across IST/US/EU time zones
What You'll Do.
Serve as a trusted strategic partner
Understand business objectives
Attend high-level meetings
Draft leadership communications
Edit leadership communications
Send leadership communications
Convert complex discussions into summaries
Build partnerships with stakeholders
Maintain partnerships with stakeholders
Own leader's calendar end-to-end
Prioritize calendar requests
Manage calendar tradeoffs
Schedule calendar buffers
Block calendar focus time
Act as an intelligent gatekeeper
Accept requests based on priorities
Decline requests based on priorities
Protect deep-work time
Manage inbound requests
Prepare daily run sheets
Prepare weekly run sheets
Build operating rhythms
Maintain operating rhythms
Monitor key deliverables
Drive follow-through on action items
Track action item owners
Track action item milestones
Track action item risks
Build lightweight systems for tracking
Support business reviews
Prepare dashboards for reviews
Prepare highlights for reviews
Prepare risks for reviews
Prepare decisions needed for reviews
Prepare executive summaries for reviews
Ensure DOCs are ready
Support projects impacting multiple organizations
Lead projects impacting multiple organizations
Drive org-wide improvements
Drive standardization
Leverage emerging technologies
Facilitate executive meetings
Define meeting agendas
Capture meeting decisions
Drive follow-ups to closure
Coordinate leadership visits
Plan all-hands meetings
Oversee expense management
Support budget tracking processes
Coordinate complex domestic travel
Coordinate complex international travel
Develop standardized systems for EA team
Maintain standardized systems for EA team
Develop SOPs for EA team
Maintain SOPs for EA team
Develop mechanisms for EA team
Maintain mechanisms for EA team
Support headcount planning
Support space planning
Support onboarding of new team members
Provide mentorship to EAs
Provide guidance to EAs
Ensure alignment on processes
Ensure alignment on standards
Ensure alignment on best practices
Serve as primary point of coordination for EA
Facilitate EA coverage planning
Facilitate EA knowledge sharing
Facilitate EA cross-team collaboration
Conduct regular syncs with EA team
Share updates with EA team
Address challenges with EA team
Drive continuous improvement with EA team
Represent EA team's business impact to senior leadership
Effectively influence leaders
Effectively influence peers
Effectively influence stakeholders
Serve as executive-admin liaison
Communicate with L8+ leadership
Independently resolve escalations
Make sound decisions with limited guidance
Coach managers on EA partnerships
Coach managers on administrative best practices
Identify team training needs
Champion EA development initiatives
How You'll Work.
Team & Collaboration
Cross-functional stakeholders; EA team; Senior leadership; Managers; Peers; Stakeholders
Communication Scope
Executive writing; Executive communication; Leadership communication
Process & Methodology
Program management, Project management
Full Job Description
ABOUT THE ROLE Amazon is seeking an experienced and highly strategic Executive Assistant to support a senior leader (VP, L10) within Retail Business Services (RBS) and serve as the Lead EA for the broader administrative team across the org. This role goes beyond traditional executive support — it is a demanding, high-stakes strategic leadership position. The EA operates as a force multiplier for the leader: thinking like the executive, not just executing tasks on their behalf. It requires exceptional organizational acumen, the ability to influence without authority, and a commitment to driving operational excellence across a matrixed, global organization. This role operates across multiple global time zones — including India, the US, and Europe — and requires high availability to respond to time-sensitive situations as they arise. While the role demands flexibility and responsiveness, it also offers meaningful autonomy in how and when work gets done outside of core commitments. The right candidate thrives in ambiguity, is energized by complexity, and brings calm and structure to a fast-moving, high-pressure environment. This role will not have direct reports but will provide oversight, mentorship, and coordination across the EA team within RBS, ensuring consistent, high-quality administrative support at scale. Key job responsibilities Strategic Partnership - Serve as a trusted strategic partner to the VP, understand business objectives, team interdependencies, and organizational priorities - Attend high-level meetings (QBRs, WBRs, leadership reviews) to maintain awareness of business direction and priorities - Draft, edit, and send key leadership communications on behalf of the leader, demonstrating strong executive-level writing skills; convert complex discussions into crisp "what happened / so what / next steps" summaries - Build and maintain strong partnerships with cross-functional stakeholders including PXT, Finance, Recruiting, and Legal Executive Office & Cal
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