ExecutiveAssistant(9monthFTC)

As Gearset continues to grow, we're looking for an Executive Assistant to join our Operations team. You'll support our COO, work closely with the wider EA team, and help senior leaders stay focused on the work that has the biggest impact on our customers, our teams, and the business. This is a broad role that combines executive support with operational coordination. You'll help manage travel, coordinate meetings and events, support company-wide activities, and maintain the processes that keep day-to-day operations running smoothly. We're looking for someone who's organised, adaptable, and enjoys working across a variety of tasks and priorities. You'll be part of a collaborative team that shares context, supports one another, and pitches in wherever help is needed. If you're calm under pressure, love bringing order to complexity, and take pride in helping others do their best work, this role is for you.   What's the opportunity? - - Provide direct executive support to our COO, managing their calendar, ensuring they're prepared for every meeting, and protecting the time they need to focus on the highest-priority work. - Play a central coordination role across the EA team, supporting travel arrangements, company events, and other operational activities that help the executive function run smoothly and create capacity where it's needed most. - Own the coordination of our weekly Executive meetings, publishing agendas, gathering pre-reads, and supporting action tracking with the wider team. - Help deliver key company events, from our annual conference and summer party to regular company meetings, contributing to both planning and on-the-day logistics. - Maintain and improve our corporate calendar, ensuring critical business milestones, deadlines, and events are visible and accurately reflected across the organisation. What you'll achieve - - You'll help the COO stay focused on the highest-priority work through thoughtful diary management, strong meeting preparation, and e