Navarro Inc.
Nuclear
ExecutiveAssistance
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistance at Navarro Inc.. Skills: Executive support, Meeting facilitation, Travel coordination, Documentation management. Coordinate and oversee complex travel arrangements. Coordinate and manage executive meetings”
Industry & Context.
US citizenship required
What They're Looking For.
Must Have
US citizenship required, Coordinate and oversee complex travel arrangements, Coordinate and manage executive meetings, Serve as the key point of contact for the development, review, and approval of official corporate documents, Plan and coordinate tours of DOE facilities, Facilitate all executive calendars, Act as liaison between executives, staff, and external contacts, Prepare and process expense reports and reimbursements, Maintain a high level of discretion and confidentiality
What You'll Do.
Coordinate and oversee complex travel arrangements
Coordinate and manage executive meetings
Facilitate technical setup for presentations
Record and follow up on action items
Serve as the key point of contact for
Track documentation through internal processes
Coordinate input from stakeholders
Ensure timely completion of documents
Maintain version control and confidentiality
Plan and coordinate tours of DOE facilities
Arrange schedules for facility tours
Secure permissions and clearances for tours
Prepare briefings for tours
Manage logistical details for tours
Facilitate all executive calendars
Prioritize scheduling conflicts
Act as liaison between executives
Prepare and process expense reports
Process reimbursements for executive travel
Maintain a high level of discretion
Maintain confidentiality in all matters
How You'll Work.
Team & Collaboration
Liaison between executives, staff, and external contacts
Communication Scope
Prepare briefings
Full Job Description
Navarro Research and Engineering is recruiting an **Executive Assistance** #RR-FY26031 (3876) in Carlsbad, NM. Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense. The Executive Assistant/Facilitator will support the CBFO senior executives (Site Manager, Deputy Site Manager, Chief of Staff, Legal Counsellor, Public Affairs Officer, dedicating the majority of their time to facilitation activities. This position will facilitate/coordinate travel, meetings, presentations, and corporate documentation, as well as managing tours of Department of Energy (DOE) facilities. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where executive priorities are constantly evolving. **Requirements** * Travel Facilitation: Coordinate and oversee complex travel arrangements for senior executives, including booking flights, hotels, ground transportation, and preparing comprehensive itineraries. Ensure all travel aligns with government policies, secures necessary approvals, and addresses last-minute changes efficiently. * Meeting and Presentation Facilitation: Organize and manage executive meetings, both on-site and virtual. This includes scheduling, sending invitations, preparing agendas, compiling and distributing materials, arranging logistics, and facilitating technical setup for presentations. Record and follow up on action items as needed. * Corporate Documentation Facilitation: Serve as the key point of contact for the development, review, and approval
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