SWBC
ExecutiveAdministrativeAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Administrative Assistant at SWBC. Skills: Executive administrative support, Calendar management, Process improvement. Provide administrative support to EVP and SVP leadership. Report to the Administrative Manager”
What You'll Achieve.
Highest degree of confidentiality, accuracy, quality, and efficiency; Driving organization, structure, and efficiency; Keeping daily operations running efficiently; Ensuring all participants have accurate calendar holds and materials to support seamless execution; Support executive-level engagements; Support operational effectiveness; Contribute beyond traditional administrative support
Industry & Context.
Exercise sound judgment; Navigating challenging or high-pressure situations
Able to lift 10–20 lbs. of files, marketing materials, manuals, or supply boxes, Able to sit for extended periods and perform sedentary tasks, Ability to travel locally as needed to support meetings and events, Substance-Free Workplace, Requires pre-employment drug testing, Does not hire tobacco users as allowed by law
What They're Looking For.
Must Have
Experience creating or improving administrative processes, workflows, and efficiencies, Experience working across multiple business units in a highly matrixed environment, Familiarity with automation or AI-enabled productivity tools, Ability to develop and standardize executive support programs and scalable processes, At least five (5) years of high-level executive administrative support experience, Must have experience supporting senior leadership (EVP/SVP level), Highly organized with calendar management, prioritization, and multitasking abilities, Proficiency with Microsoft Office products such as Word, Excel, PowerPoint, and Outlook, Demonstrate technical aptitude with scheduling and collaboration tools, Demonstrated ability to work effectively in a fast-paced, high-demand environment with shifting priorities, Excellent interpersonal, organizational, and communication skills, both verbal and written, Ability to interact confidently across all levels of the organization, Ability to work independently, exercise sound judgment, and manage highly confidential information, Capability to handle complex scheduling, travel coordination, and executive support needs across multiple stakeholders, Must be comfortable being proactive, assertive, and navigating challenging or high-pressure situations, Able to lift 10–20 lbs. of files, marketing materials, manuals, or supply boxes, Able to sit for extended periods and perform sedentary tasks, Ability to travel locally as needed to support meetings and events
Nice to Have
Copilot
What You'll Do.
Provide administrative support to EVP and SVP leadership
Report to the Administrative Manager
Partner closely to ensure aligned executive support
Support designated executive leadership
Coordinate complex executive schedules
Coordinate travel arrangements
Coordinate daily priorities across multiple stakeholders
Manage client onsite visits
Coordinate recurring meetings
Work closely with Internal teams
Receive and screen communications for executives
Collaborate with cross-functional teams
Establish and improve processes
and administrative efficiencies
Support the development of structured support programs
Navigate organizational priorities and stakeholder relationships
Handle direct or sensitive conversations
Assist with coordination of special projects
Perform all other duties as required
How You'll Work.
Team & Collaboration
Partner closely with the Administrative Manager; Collaborate with the Administrative Assistant team; Work closely with Internal teams; Collaborate with cross-functional teams (including Administrative staff, Security, IT, and other business units)
Communication Scope
Excellent communication skills, both verbal and written; Ability to interact confidently across all levels of the organization; Handling direct or sensitive conversations
Process & Methodology
Assist with coordination of special projects and initiatives
Full Job Description
SWBC is seeking a talented individual who will support EVP and SVP leadership with the highest degree of confidentiality, accuracy, quality, and efficiency. The ideal candidate is confident, proactive, and able to operate independently in a fast-paced, high-visibility environment while driving organization, structure, and efficiency. _**Why you 'll love this role:**_ In this role, you will work closely with senior leadership, gaining direct exposure to executive priorities and decision-making. You will play a central role in keeping daily operations running efficiently by managing complex schedules, coordinating high-visibility meetings, and supporting client interactions. Your ability to stay organized, anticipate needs, and manage competing priorities will have a direct impact on the effectiveness of leadership and the broader organization. You will also collaborate across teams, including Sales and Marketing, while helping improve processes and create more efficient ways of working. This role offers the opportunity to take ownership, build structure, and contribute beyond traditional administrative support in a fast-paced environment where your work is highly visible and valued. _**Essential duties include the following:**_ * Provides administrative support to EVP and SVP leadership with the highest degree of confidentiality, accuracy, quality, and efficiency. * Reports to the Administrative Manager and partners closely to ensure aligned executive support and coverage across leadership teams. * Supports designated executive leadership while collaborating with the Administrative Assistant team to maintain consistent support and coverage. * Coordinates complex executive schedules, travel arrangements, and daily priorities across multiple stakeholders. * Manages client onsite visits, including room booking, catering, agenda coordination, and ensuring all participants have accurate calendar holds and materials to support seamless execution. * Coordinates recurring me
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