SMX
ExecutiveAdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Administrative Assistant at SMX. Skills: administrative, task management, calendar management, travel coordination via Defense Travel System, records management, civilian and military personnel. administrative. task management”
Industry & Context.
Skill in applying complex fact-finding, analytical and problem-solving methods, and techniques, especially related to calendar management, task management and data analysis
active DoD Top Secret clearance with SCI eligibility, US citizenship for work on DoD contracts, working onsite in Aiea, Hawaii, Selected applicant may be subject to a background investigation and/or education verification, SMX does not sponsor a new applicant for employment authorization or immigration related support for this position
What They're Looking For.
Must Have
Top Secret with SCI eligibility required, US citizenship for work on DoD contracts
Nice to Have
At least four (4) years prior executive administrative experience
What You'll Do.
travel coordination via Defense Travel System
civilian and military personnel
and maintain all calendar management for key leaders
Collect key documents and prepare for meetings
provide meeting minutes
ultimately providing daily updates to the CoS and DCoS
Manage multiple conference rooms and create
and update online calendar booking for the command
Provide administrative support by reviewing
updating operational instructions
and other important staffing products
Will be the lead point of contact for controlling multiple task management tools
assigning tasks to the correct individuals
collecting information
submitting proposed documents for review
and ultimately completing the task after approval from CoS or DCoS
Assist the CoS and DCoS with administrative and personnel duties
Complete additional duties as assigned (e. g.
SharePoint Administrator)
Completes accountability for JPERSAT of CoS/DCoS
acting as back up for COMSOCPAC
Works with SOJ1 and attends meetings focused on administrative and personnel items
Coordinates with other admins across the command as needed on assigned projects and programs
Assists with Commander’s Action Group (CAG) requests when requested
In the absence of the Civilian Personnel Officer (CPO)
serves as the CPO back-up
with access to the civilian personnel and timekeeping/pay systems
to resolve and provide the data requested data by SOCPAC management
civilian employees and the Financial Improvement Audit Readiness (FIAR) team
Assists with document review
and other tasks as assigned even CPO present
How You'll Work.
Team & Collaboration
communicating with the staff and staff of INDOPACOM, USSOCOM and component services; Coordinates with other admins across the command as needed on assigned projects and programs
Communication Scope
Skill in written and oral communication sufficient to prepare and present findings and recommendations, carry out specific actions regarding controversial issues, and/or selling or implementing new ideas and concepts
Full Job Description
SMX is seeking an Executive Administrative Assistant for the front office with Special Operations Command, Pacific (SOCPAC), located at Camp H. M. Smith, Hawaii. This position resides with the Chief of Staff (CoS). The Chief of Staff provides a wide variety of administrative assistance in support of COMSOCPAC and related activities in the Asia-Pacific region. The Chief of Staff is also responsible for tracking tasks, calendars, and manning, communicating with the staff and staff of INDOPACOM, USSOCOM and component services. The selected candidate shall provide professional assistance to the CoS/Deputy Chief of Staff (DCoS) involving the following broad, but not mutually exclusive, functions: (1) administrative (2) task management, (3) calendar management, (4) travel coordination via Defense Travel System (5) records management and (6) civilian and military personnel. This position requires an active DoD Top Secret clearance with SCI eligibility which requires US citizenship for work on DoD contracts. This position is working onsite in Aiea, Hawaii. Essential Duties & Responsibilities Validate, verify, align, and maintain all calendar management for key leaders. Collect key documents and prepare for meetings, run slides, and attend meetings, provide meeting minutes, and track due outs, ultimately providing daily updates to the CoS and DCoS. Manage multiple conference rooms and create, maintain, and update online calendar booking for the command. Provide administrative support by reviewing, correcting, updating operational instructions, tasks, records, correspondence, and other important staffing products. Will be the lead point of contact for controlling multiple task management tools, assigning tasks to the correct individuals, tracking deadlines, collecting information, compiling data, submitting proposed documents for review, and ultimately completing the task after approval from CoS or DCoS. Assist the CoS and DCoS with administrative and personnel duties. Comple
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