University of Rochester
healthcare
ExecSupportAdmin,DigitalHealth
“Exec Support Admin, Digital Health at University of Rochester. Performs complex administrative duties. Directs and coordinates daily operations”
Industry & Context.
Ability to understand and navigate complex challenges and competing priorities; Uses keen judgement and problem-solving skills
What They're Looking For.
Must Have
Bachelor's degree required, 3 years of relevant experience required, Ability to think systematically and collaboratively, partnering with others to creatively solve problems required, Excellent organizational skills and attention to detail required, Ability to work both independently and as part of a team required, Excellent verbal, written, and interpersonal communications skills required, Ability to understand and navigate complex challenges and competing priorities on deadline and within budget required, strategic thinking skills required, Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint required
Nice to Have
Experience in an executive-level or healthcare administrative office setting preferred, Understanding of the unique challenges of administration in a university and/or healthcare setting preferred
What You'll Do.
Performs complex administrative duties
Directs and coordinates daily operations
Provides high-level administrative and operational support
Works closely with and acts as a liaison
Exercises exceptional judgment
Facilitating communication
and resource management
Provides day-to-day coordination and operational direction
Serves as primary point of contact
statistics and other information
Anticipates needs and obtains background materials
Conducts fact-finding and composes responses
triages and/or directly respond
Uses keen judgement and problem-solving skills
Responsible for review
Assists with proofing and finalizing presentations
Distributes minutes and documents
Plans and organizes administrative aspects
Has primary responsibility for the daily affairs
Updates action plan documents
Works in conjunction with the Chief of Staff
Facilitates action items
Assists with special projects
Manages the calendar for the Chief Digital and Innovation Officer
Makes scheduling decisions
Chooses or recommends solutions
Prepares and coordinates travel arrangements
Coordinates travel arrangements for other leaders
Works collaboratively with various University offices
Provides high-level meeting support
and initiates telephone calls
Resolves problems and prioritizes needs
Manages and maintains all confidential administrative records
Ensures office compliance with standard policy
Responsible for space
supplies and inventory
Maintains equipment listing
Recommends replacement as required
Assists in the creation of and maintains departmental process
Participates in special projects
Leads or assists with managing special projects
Corresponds on behalf of the office
Ensures that others are informed of decisions
Represents the Chief Digital and Innovation Officer
Reviews monthly expenses and variances
Makes recommendations to remain within budgets
Processes a variety of financial transactions
Ensures arrangements and purchases are cost effective
Oversees and reconciles P-card usage
How You'll Work.
Team & Collaboration
partnering with others to creatively solve problems; Ability to work both independently and as part of a team; Works closely with and acts as a liaison to other administrative staff; Works in conjunction with the Chief of Staff and Project Managers; Works collaboratively with various University offices
Communication Scope
Excellent verbal, written, and interpersonal communications skills
Process & Methodology
Project Management, monitoring action plans, Facilitates action items, Assists with special projects, managing special projects, monitoring work plans
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