A-LIGN
cybersecurity compliance
EventsSpecialist
Neural analysis suggests this role is
optimal for Entry candidates.
“Events Specialist at A-LIGN. Skills: event planning, event execution, logistics management, project management, vendor management, budget management. Plan, coordinate, and execute A-LIGN events including tradeshows, conferences, employee events, virtual events, dinners, and other ancillary activations. Manage all logistical elements of assigned events from inception to post-event wrap-up, including venue coordination, vendor management, shipping/receiving, booth setup, staffing, and on-site exec”
What You'll Achieve.
Ensure seamless on-site execution; Flag budget variances early; Keep stakeholders informed of budget variances; Continuously improve the event program and attendee experience
Industry & Context.
Resolving issues before they impact delivery
Frequent travel required, Flexibility to work evenings and weekends as event schedules require, Willing and able to travel up to 50%, Able to lift up to 50lbs
What They're Looking For.
Must Have
Bachelor’s degree in hospitality, marketing, business, or other relevant field, 1–2 years of hands-on experience in event coordination or management, with direct exposure to conferences or tradeshows required, Demonstrated experience supporting on-site conference logistics — including booth management, vendor coordination, attendee management, and event-day execution, Experience using Asana or comparable project management tooling (e. g. , Monday. com, Smartsheet) to manage multi-workstream projects, Exceptional attention to detail, project management discipline, Self-starter with a high sense of urgency, verbal and written communication skills with the ability to coordinate across functions confidently, Comfortable managing multiple events and competing deadlines simultaneously, Proficient in Microsoft Office (especially Excel and PowerPoint), Must be willing and able to travel up to 50% and work a flexible schedule as needed (evenings/weekends), Must be able to lift up to 50lbs
Nice to Have
Asana proficiency strongly preferred
What You'll Do.
and execute A-LIGN events including tradeshows
and other ancillary activations
Manage all logistical elements of assigned events from inception to post-event wrap-up
including venue coordination
and on-site execution
Own event project plans in Asana
maintaining accurate timelines
and status updates across all workstreams
Track and manage event budgets
and ROI — flagging variances early and keeping stakeholders informed
Manage production and procurement of promotional items and branded materials for events and other corporate needs
Handle administrative responsibilities including registration and attendee list management
employee communications
and post-event reporting
How You'll Work.
Team & Collaboration
Partner with cross-functional stakeholders to plan and deliver events; Coordinate and communicate with internal teams (marketing, sales, HR) and external partners including agencies, hotels, AV companies, and exhibit houses; Keep all stakeholders current on project status
Communication Scope
verbal communication skills; written communication skills; ability to coordinate across functions confidently
Process & Methodology
Manage event project plans, Maintain accurate timelines, Track task ownership, Update status across workstreams, Use Asana or comparable project management tooling, Manage multi-workstream projects, Structured planning, Organized task lists
Full Job Description
About the Role The Events Specialist focuses on supporting and executing all aspects of our internal and external events program. This role is ideal for a detail-driven event professional with hands-on conference experience who is ready to manage complex logistics from planning through execution. As an Events Specialist, you will partner with cross-functional stakeholders to plan and deliver events, manage budgets and timelines, oversee vendors, and ensure seamless on-site execution. You bring a structured, proactive approach, tracking details in project management tools and resolving issues before they impact delivery. This role requires frequent travel and flexibility to work evenings and weekends as event schedules require. Reports to Field and Events Marketing Pay Classification Full-Time, Exempt Responsibilities Plan, coordinate, and execute A-LIGN events including tradeshows, conferences, employee events, virtual events, dinners, and other ancillary activations Manage all logistical elements of assigned events from inception to post-event wrap-up, including venue coordination, vendor management, shipping/receiving, booth setup, staffing, and on-site execution Own event project plans in Asana, maintaining accurate timelines, task ownership, and status updates across all workstreams Track and manage event budgets, expenses, KPIs, and ROI — flagging variances early and keeping stakeholders informed Coordinate and communicate with internal teams (marketing, sales, HR) and external partners including agencies, hotels, AV companies, and exhibit houses Manage production and procurement of promotional items and branded materials for events and other corporate needs Handle administrative responsibilities including registration and attendee list management, employee communications, inventory management, and post-event reporting Contribute ideas and fresh thinking to continuously improve the event program and attendee experience Minimum Qualifications EDUCATION Bachelor’
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