EventsCoordinator(Contract)

POSITION PURPOSE Collaborates with assigned Event Managers by performing administrative functions by conducting research, preparing reports, contract submissions, providing a pro-active customer service and provides support; pre, on-site and post event to support the implementation of well executed Global Events. PRIMARY RESPONSIBILITIES * Supports all Global Events by driving project administration in collaboration with assigned events managers and senior managers and provides onsite support as needed. * Responsible for up-to-date knowledge of registration policies and procedures. Has significant interaction at all levels with YPO membership and senior YPO management. * Provides pro-active customer service to members and internal stakeholders. * Responsible for the coordination of the Procurement and Contracts process of assigned events by conducting vendor and supplier research, obtaining quotes, conducting due diligence, assist with the coordination of the request for proposal (RFP) process and submit and manage contracts via the system. * Assist events managers with administrative support: * Collating, populating, and updating the Master Event Plan (MEP) and aligning schedules in the Week-at-a-Glance (WAAG) document. * Input and quality control of information for arrival and departure manifest, attendee communication, hotel accommodation coordination, collection, and formatting of bios, query management of registrants and birthday and special celebration coordination. * Assist with any unique data requests related to registration reports on behalf of the assigned event managers. * Develop and finalize the assigned CART manuals through research, information coordination, reporting and updating the CART manuals according to best practices and YPO policies and procedures to ensure all information is readily available for events to assist with event risk assessments, event safety and security preparedness. * Assist event managers with event budget support through bu