Zeiss
EventsCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Events Coordinator at Zeiss. Skills: Event planning, Logistics coordination, Stakeholder management. Coordinate end-to-end planning and execution for events. Manage event timelines, task lists, and deliverables”
What You'll Achieve.
ensure events are delivered on time, on budget, and to a high standard of quality
Industry & Context.
Proactively identify risks, communicate issues early, and coordinate solutions; problem-solving skills and ability to remain calm under pressure
30-40% travel is required for this position, Willingness to travel as required to support events (30-40% travel required), Ability to perform occasional light lifting associated with event organization, setup, and teardown, Ability to travel for events, including overnight travel (30-40% travel required), Ability to perform occasional light lifting of event materials and equipment
What They're Looking For.
Must Have
Minimum 3 years of experience coordinating trade shows, customer events, or large-scale events, Demonstrated experience managing event logistics, shipping, and on-site execution, organizational skills with the ability to manage multiple projects simultaneously, Excellent written and verbal communication skills, High attention to detail and follow-through, Willingness to travel as required to support events (30-40% travel required), Ability to perform occasional light lifting associated with event organization, setup, and teardown, Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote), Task and project management tools (e. g. , Planner or similar), Event registration and lead capture systems, Inventory tracking and asset management tools, Shipping and logistics coordination tools, Collaboration platforms such as SharePoint
Nice to Have
Experience working in a B2B, industrial, or technical environment, Experience managing shared marketing assets across multiple events, Comfort coordinating across cross-functional teams and external vendors, problem-solving skills and ability to remain calm under pressure, Adobe design tools (e. g. Photoshop)
What You'll Do.
Coordinate end-to-end planning and execution for events
Manage event timelines
Support on-site event execution
Work closely with logistics partners for timely delivery
Manage and maintain inventory of marketing assets
Serve as the primary point of contact for event communication
timely updates to internal stakeholders
Proactively identify risks and communicate issues
Partner with marketing
Coordinate staffing plans
Ensure vendors and internal teams understand scope and deadlines
Assist with other marketing campaigns and projects
How You'll Work.
Team & Collaboration
Serve as the primary point of contact for event-related communication; Provide clear, timely updates to internal stakeholders regarding timelines, requirements, and changes; Partner with marketing, sales, product, service, facilities, IT, and external vendors to align on event requirements; Coordinate staffing plans, badge registration, schedules, show services, and on-site support; Ensure vendors and internal teams understand scope, expectations, and deadlines
Communication Scope
Excellent written and verbal communication skills; Serve as the primary point of contact for event-related communication; Provide clear, timely updates to internal stakeholders regarding timelines, requirements, and changes; Proactively identify risks, communicate issues early, and coordinate solutions
Process & Methodology
Manage event timelines, task lists, milestones, and deliverables, Coordinate end-to-end planning and execution
Full Job Description
**About Us:** **How many companies can say they’ve been in business for over 179 years?!** Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles ever-changing environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 46,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team! **Location/Region:** This position is a hybrid role in Wixom, MI. **What’s the role?** The Events Coordinator is responsible for planning, coordinating, and executing trade shows, customer events, and internal events supporting the Trade Show and Events Manager. This role serves as a central point of coordination across internal teams, vendors, logistics partners, and external stakeholders to ensure events are delivered on time, on budget, and to a high standard of quality.**30-40% travel is required for this position.** This is a hands‑on, detail‑driven role that requires strong organization, proactive communication, and a high level of ownership. The ideal candidate anticipates needs, manages complexity with confidence, and takes pride in ensuring events run smoothly from planning through execution. **Sound Interesting?** **Here’s what you’ll do:** **Event Planning & Execution** * Coordinate end‑to‑end planning and execution for trade shows, customer events, and internal events * Manage event timelines, task lists, milestones, and deliverables from initial planning through post‑event follow‑up * Support on‑site event execution, including setup, teardown, and day‑of coordination **Logistics, Shipping & Asset Coordination** * Work closely wit
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