KPFF Consulting Engineers
Engineering
EventsCoordinator
“Events Coordinator at KPFF Consulting Engineers. Skills: Event Coordination, Logistics Management, Communication, Microsoft Office Suite. Support coordination and execution of corporate meetings, leadership programs, retreats, conferences, and internal events. Coordinate event logistics including venue communication, room blocks, catering, transportation, audiovisual needs, and attendee support. Manage attendee communications, confirmations, schedules, travel details, and event logistics. Mainta”
What You'll Achieve.
Help create meaningful opportunities for employees and leaders to learn, collaborate, and connect across the firm. Support meaningful programs and events that help bring together employees and leaders from across the firm while contributing to a highly collaborative team environment.
Industry & Context.
proactive mindset; resourceful approach
Candidates must be authorized to work in the United States without sponsorship now or in the future. This position is not eligible for visa sponsorship.
What They're Looking For.
Must Have
3+ years of experience in event coordination, hospitality, executive support, administrative support, project coordination, or related experience. Organizational skills with exceptional attention to detail and follow-through. Ability to manage multiple projects, deadlines, and priorities simultaneously. Ability to work independently, prioritize tasks, and manage responsibilities with minimal oversight. A proactive mindset with initiative and the ability to anticipate needs before they arise. Excellent written and verbal communication skills. Interpersonal skills with a collaborative and service-oriented mindset. Experience supporting meetings, conferences, retreats, or company events preferred. Proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and virtual meeting platforms. Ability to adapt quickly and stay organized in fast-paced or changing environments. Professionalism when interacting with employees, vendors, and event attendees. Ability and willingness to travel approximately 4-6 times per year in support of company meetings, conferences, and events.
Nice to Have
Interest or experience in photography, presentation support, graphic design, or visual event materials is a plus.
What You'll Do.
Support coordination and execution of corporate meetings, leadership programs, retreats, conferences, and internal events.
Coordinate event logistics including venue communication, room blocks, catering, transportation, audiovisual needs, and attendee support.
Manage attendee communications, confirmations, schedules, travel details, and event logistics.
Maintain event calendars, tracking spreadsheets, planning timelines, and organizational documents.
Coordinate hotel accommodations and travel arrangements related to meetings and events.
Support on-site event execution and day-of coordination activities.
Track invoices, receipts, expenses, and post-event follow-up items.
Assist with setup of meeting materials, name tags, signage, printed collateral, and event resources.
Help support a positive and organized attendee experience throughout events and programs.
Draft and distribute agendas, logistics documents, reminders, confirmations, and event communications.
Coordinate scheduling and meeting logistics with internal stakeholders, vendors, and office administrators.
Maintain organized planning files, event documentation, and shared resources.
Support presentation preparation and coordination of meeting materials.
Assist with ongoing updates to planning documents, attendee lists, and event records.
Build and maintain positive working relationships with hotels, venues, caterers, and external vendors.
Partner with internal planning teams and office administrators to coordinate event details.
Support collaboration across multiple offices and teams throughout the planning process.
Assist with maintaining organized event processes and coordination workflows.
How You'll Work.
Team & Collaboration
Partner with internal planning teams and office administrators to coordinate event details. Support collaboration across multiple offices and teams throughout the planning process.
Communication Scope
written; verbal
Process & Methodology
project coordination
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