CIC
Events
EventsCoordinator
Neural analysis suggests this role is
optimal for Entry candidates.
“Events Coordinator at CIC. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, event coordination, logistics management, client relationship management, communication. Coordinating event details, logistics, and flow for event hosts and their guests, from the intake phase all the way through to execution, while managing tight deadlines and quick turnarounds.. Vetting requests for fit, creating an”
What You'll Achieve.
contributing to revenue goals; creating positive participant experiences
Industry & Context.
preempt and troubleshoot any issues that may arise; think critically; respond thoughtfully
Work hours: The events we curate and support are as dynamic as our Events team and require a candidate who is flexible and excited to work outside of the standard 9-5 as needed., Events run anytime between 8:00 am and 9:00 pm EST, Monday to Friday., Event Coordinators are generally on-site for 8 hours within that time frame, although shift timings may vary from day to day and week to week., required to support a weekend event about once a month., Frequent use of hands for fine motor work and mid to full vision., This position regularly includes hosting events in our spaces, necessitating moving around our spaces and lifting/moving AV equipment, tables, and chairs., significant time working on a computer and navigating between different documents and platforms., Able to work independently, think critically, and respond thoughtfully in fast-paced event environments, including during evening events without onsite supervision.
What They're Looking For.
Must Have
1-2 years of professional events experience, The availability to work as early as 8:00 am and as late as 9:00 pm, Availability for and willingness to work on some weekends, A natural interest in helping and supporting others, An interest in a long-term we are a growing company, and we like to hire people who can grow with us
What You'll Do.
Coordinating event details
and flow for event hosts and their guests
from the intake phase all the way through to execution
while managing tight deadlines and quick turnarounds.
Vetting requests for fit
creating and issuing quotes
approving Certificates of Insurance
and ensuring all event details are communicated in a timely
clear manner in line with CIC policies.
Acting as an ambassador for the event host and attendees by being an active supporter during your client’s events.
Setting up and troubleshooting audio/visual (AV) equipment used for events
podcast recording and hybrid event needs.
Arranging event furniture to meet the needs of the event hosts and resetting the space after the event.
Keeping event spaces in good working order
which includes keeping a well-provisioned
and well-functioning stock of necessary supplies.
Coordinating with building management
and security to ensure spaces stay secure and clean.
Working alongside other Event team members to coordinate events for CIC members or staff
and contributing to projects which improve the client experience
Using tools like HubSpot and Eventbrite to support the planning
and analysis of event performance.
Create marketing emails and landing pages for CIC community events
with a focus on clear communication and meaningful audience engagement.
How You'll Work.
Team & Collaboration
primarily work with the other members of the CIC MA Events team; frequently engage with other internal CIC teams across Concierge, Operations, Marketing and Sales; Working alongside other Event team members to coordinate events for CIC members or staff
Communication Scope
excellent communicator; listener, both in writing and verbally; clear communication
Process & Methodology
project coordination skills
Full Job Description
## Description Does a well-coordinated gathering make you smile? Do you love organizing and preparing for people to come together for a shared interest? Do you enjoy meeting event hosts and helping them facilitate their events? If so, read on! CIC is looking for a personable and organized individual to support our events program. This is an exciting, full-time opportunity for someone with at least 1-2 years of experience working in events. YOUR DAY-TO-DAY WORK You will primarily work with the other members of the CIC MA Events team, but will also frequently engage with other internal CIC teams across Concierge, Operations, Marketing and Sales. Responsibilities may include, but are not limited to: • Coordinating event details, logistics, and flow for event hosts and their guests, from the intake phase all the way through to execution, while managing tight deadlines and quick turnarounds. This includes vetting requests for fit, creating and issuing quotes, collecting payments, approving Certificates of Insurance, and ensuring all event details are communicated in a timely, clear manner in line with CIC policies. • Acting as an ambassador for the event host and attendees by being an active supporter during your client’s events. This includes bringing an energetic approach to help support the host and confidently preempt and troubleshoot any issues that may arise. • Setting up and troubleshooting audio/visual (AV) equipment used for events, livestream, podcast recording and hybrid event needs. • Arranging event furniture to meet the needs of the event hosts and resetting the space after the event. • Keeping event spaces in good working order, which includes keeping a well-provisioned, organized, and well-functioning stock of necessary supplies. • Coordinating with building management, cleaning staff, and security to ensure spaces stay secure and clean. • Working alongside other Event team members to coordinate events for CIC members or staff, and contributing t
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