Penn State
EventsAssistant
“Events Assistant at Penn State. Skills: Event planning, Social media, Microsoft Office. Coordinate event dates and itineraries. Discuss potential speakers and event space”
What You'll Achieve.
Ensure success of multiple events
Industry & Context.
Troubleshooting; Issue resolution
Flexible schedule, Travel around local area, Motor vehicle records check, Standard background checks
What They're Looking For.
Must Have
2+ years of experience, Demonstrated proficiency with Microsoft Office tools, Experience in creating content for social media platforms
Nice to Have
Experience with Adobe, Experience with Microsoft Word, Experience with Microsoft Excel, Experience with Microsoft PowerPoint
What You'll Do.
Coordinate event dates and itineraries
Discuss potential speakers and event space
Reserve event venues and equipment
Secure travel arrangements for guest speakers
Create itineraries for guest speakers
Process travel reimbursements for event visitors
Work with management on event budgets
Work with outside vendors on registration
Secure contracts for event space use
Execute pre-event checklists
Elevate issues as needed
Process post-event surveys
Recommend areas for improvement
Maintain contacts and agreements
Prepare summary and status reports
Promote events utilizing social media
Engage with social media audience
Respond to social media inquiries
Manage social media content calendar
Obtain design approvals
Maintain websites for multiple units
Communicate with speakers
Coordinate with purchasing and finance
Review invoices for accuracy
Address invoice discrepancies with vendors
Ensure event arrangements are in place
Ensure room is presentable
Ensure food has arrived
Take photographs of the event
Assist with IT needs for presentations
Pick up supplies for events
Work infrequent evenings to support events
How You'll Work.
Team & Collaboration
Work with faculty; Work with graduate students; Work with outside vendors; Work with IT; Work with department management; Work with purchasing teams; Work with finance teams; Collaborate with coworkers; Collaborate with collaborators
Communication Scope
Professional communication; Content creation; Audience engagement; Inquiry response
Applying for this Events Assistant role?
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