EventsandProtocolCoordinator

**REPORTS TO:** Senior Manager Events and Community Relations **SUPERVISES:** N/A **AUTHORITIES / RESPONSIBILITIES:** **_Event Planning_** * Plan, organize, coordinate, promote, assist in the execution all official events for Austal USA including, but not limited to: Christening Dinners, Christening Ceremonies, Keel Laying Ceremonies, Open House, internal meetings and facility tours and any special event as directed. * Can support large scale events (over 1,000 attendees) to include invitations, tracking responses, and liaison with US Navy, Congressional and Business leadership during the organization and execution of these events. * Have excellent working relationships with all vendors. * Maintain annual calendar of scheduled events. * Maintain annual events budget and invoice tracking. * Provide meeting and event management support to include site selection and vendor negotiations; event set-up and design; budget estimating and tracking/reporting registration; coordination with guest speakers and coordination of travel requirements; all necessary on-site meeting administration and logistics. Coordinate any required audio-visual support; creation of any needed information packages; maintenance of vendor, site, contract and attendee databases as well as follow-up surveys after each major event to obtain feedback to enhance and continuously improve service. * Develop knowledge and working proficiency in MS Office 365, Canva, Swoogo, Smartsheets and other business development programs. * Support all emergent Business Development activities as required. * Provide other administrative support as required. * Maintain annual calendars for the Growth Team * Manage and track community relations requests * Support Growth Team efforts including invoice submission and budget tracking * Build and edit presentation decks for visits and meetings * Manage all visitor request form submission and execution for tours, visits and events * Manage and track status of event planning task