TED Conferences, LLC
Media
EventProducer
“Event Producer at TED Conferences, LLC. Skills: Event production, Vendor management, Logistics management, Budget management. Execute end-to-end production. Develop production schedules”
Industry & Context.
Solution-focused mindset; Identify problems early; Bring options; Problem-flagging
On-site presence required
What They're Looking For.
Must Have
4–5 years event production experience, Working knowledge of live event production craft, Proven ability to manage complex schedules, Solid contract negotiation experience, Solid vendor management experience, Excellent written communication, Excellent verbal communication
Nice to Have
Familiarity with floor-planning software, Familiarity with sustainable event practices, Familiarity with accessible event planning principles
What You'll Do.
Execute end-to-end production
Develop production schedules
Maintain production schedules
Develop workback plans
Maintain workback plans
Develop milestone plans
Maintain milestone plans
Proactively flag risks
Manage schedule shifts
Oversee physical event environments
Coordinate load-in logistics
Coordinate load-out logistics
Coordinate setup logistics
Coordinate teardown logistics
Ensure safety compliance
Ensure accessibility compliance
Ensure regulatory compliance
Consolidate technical orders
Place technical orders
Manage vendor communications
Manage vendor deliverables
Monitor vendor performance
Escalate vendor issues
Build production schedules
Maintain production schedules
Coordinate internal teams
Coordinate site requirements
Manage shipping logistics
Manage delivery logistics
Manage on-site movement plans
Anticipate constraints
Bring contingency options
Execute approved plans
Keep operational details current
Manage production budgets
Track committed spend
Flag budget variances
Bring cost-saving opportunities
Provide financial summaries
Provide financial updates
Serve as point of contact
Provide clear communication
Provide timely communication
Contribute to meetings
Provide progress updates
Flag problems proactively
Maintain project archives
Participate in debriefs
Contribute to process improvement
Adhere to branding guidelines
Adhere to identity guidelines
Adhere to operational guidelines
How You'll Work.
Team & Collaboration
Cross-functional coordination; Internal teams; Site requirements; Production meetings; Post-event debriefs
Communication Scope
Clear communication; Timely communication; Manage up; Manage across; Manage externally
Process & Methodology
Production schedules, Workback plans, Milestone tracking, Project management tools, Project archives
Applying for this Event Producer role?
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