TED Conferences, LLC
Events Services
EventProducer
“Event Producer at TED Conferences, LLC. Skills: Event production, Logistics management, Vendor management, Budget management. Execute end-to-end production. Source vendors”
Industry & Context.
Solution-focused; Identify problems early; Bring options to manager
On-site presence required
What They're Looking For.
Must Have
4–5 years event production experience, Working knowledge of live event production craft, Manage complex multi-vendor schedules, Solid contract negotiation experience, Solid vendor management experience, Excellent written communication, Excellent verbal communication, Comfortable working within defined parameters
Nice to Have
Familiarity with floor-planning software, Familiarity with CAD software, Familiarity with sustainable event practices, Familiarity with accessible event planning principles
What You'll Do.
Execute end-to-end production
Develop production schedules
Maintain workback plans
Flag risks proactively
Manage schedule shifts
Oversee physical event environments
Coordinate load-in logistics
Coordinate load-out logistics
Ensure safety compliance
Ensure accessibility compliance
Ensure regulatory compliance
Consolidate AV orders
Consolidate electrical orders
Place electrical orders
Consolidate IT orders
Consolidate lighting orders
Place lighting orders
Consolidate plumbing orders
Place plumbing orders
Consolidate rigging orders
Source vendors for furnishings
Source vendors for scenic builds
Source vendors for custom fabrication
Source vendors for technical services
Source vendors for logistics
Present vendor options
Present vendor recommendations
Manage vendor communications
Manage vendor change orders
Manage vendor deliverables
Monitor vendor performance
Escalate vendor issues promptly
Build production schedules
Maintain production schedules
Coordinate multiple vendors
Coordinate internal teams
Coordinate site requirements
Manage shipping logistics
Manage delivery logistics
Manage on-site movement plans
Anticipate constraints
Bring contingency options
Execute approved plans
Keep operational details current
Manage production budgets
Track committed spend
Flag budget variances promptly
Identify cost-saving opportunities
Obtain spend approval
Provide financial summaries
Provide financial updates
Serve as point of contact
Provide clear communication
Provide timely communication
Contribute to production meetings
Provide progress updates
Flag problems proactively
Maintain project archives
Participate in debriefs
Contribute to process improvement
Adhere to TED branding guidelines
Adhere to TED identity guidelines
Adhere to TED operational guidelines
How You'll Work.
Team & Collaboration
Internal teams; Cross-functional teams; Vendor collaboration
Communication Scope
Written communication; Verbal communication; Clear communication; Timely communication
Process & Methodology
Production schedules, Workback plans, Milestone tracking, Project management tools
Applying for this Event Producer role?
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