Informa Group Plc.
events
EventOperationsCoordinator
Neural analysis suggests this role is
optimal for entry candidates.
“Event Operations Coordinator at Informa Group Plc.. Skills: logistics wizard, orchestrating unforgettable experiences, manage floor plans, vendor negotiations, event logistics, operational excellence, fandom expertise. Assist in planning and managing all logistical aspects of events, ensuring timely and budget-conscious delivery.. Continuously seek opportunities to improve event delivery, creativity, and efficiency.”
What You'll Achieve.
ensuring timely and budget-conscious delivery; improve event delivery, creativity, and efficiency; ensure every event runs seamlessly; maintain market leadership
Industry & Context.
Critical thinker with the ability to suggest improvements for events and processes.
Must be available to work evenings and weekends during event dates., Travel to 4–5 events per year within Canada and the a valid passport is mandatory.
What They're Looking For.
Must Have
2–5 years of operational and/or event management experience, Proficient in Microsoft Office applications, Must be available to work evenings and weekends during event dates, a valid passport is mandatory
Nice to Have
College or University degree in Event Management, Business Management, or Project Management, Experience with Illustrator and floor planning is considered an asset, Experience with Salesforce or other CRM platforms is considered an asset, Logistics experience is considered an asset
What You'll Do.
Assist in planning and managing all logistical aspects of events
ensuring timely and budget-conscious delivery.
Continuously seek opportunities to improve event delivery
Co-manage relationships and negotiate partnerships and costs with venues
and external suppliers
Support the Show Director in managing key partner relationships and deliverables.
Act as the liaison between the sales team and show management regarding floor plans
and booth regulations.
Obtain necessary approvals from relevant authorities for event layouts and designs.
Manage exhibitor and sponsor communications related to operational details of the event.
Oversee event move-in/move-out logistics
Ensure health and safety compliance on-site and within the office.
Manage show and office supplies
and third-party storage).
Work on operational budgets
year-over-year proposal analysis
Oversee the maintenance and growth of registration processes
and badge distribution.
Manage operational updates to the event website
ensuring efficiency and accuracy.
Maintain knowledge of contractors
and industry best practices to evaluate services and facilities.
Collaborate with sales
and marketing teams to streamline processes and suggest improvements.
Work with senior management to enhance product and service offerings across the portfolio to maintain market leadership.
Manage the effectiveness of office operations and assist with diverse tasks across the portfolio and office.
How You'll Work.
Team & Collaboration
Collaborate with sales, sponsorship, and marketing teams to streamline processes and suggest improvements.; Work with senior management to enhance product and service offerings across the portfolio to maintain market leadership.; assist with diverse tasks across the portfolio and office.
Communication Scope
verbal and written communication skills
Process & Methodology
event planning, logistical aspects of events, budget-conscious delivery, floor plans, room layouts, booth regulations, event layouts and designs, operational details of the event, event move-in/move-out logistics, event setup, operational budgets, registration processes, ticketing systems, badge distribution, operational updates to the event website
Full Job Description
We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections. We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses. At FAN EXPO HQ, we’re a group of dedicated event professionals and dragon slayers, who come together to create a vastly growing portfolio of pop-culture events across North America (and slay dragons, of course). As the largest producer of pop-culture events in North America, our significant event portfolio includes FAN EXPO Canada, Calgary Comic & Entertainment Expo, MEGACON Orlando, FAN EXPO Dallas, FAN EXPO Boston, FAN EXPO Denver, FAN EXPO San Francisco, FAN EXPO Philadelphia, FAN EXPO Chicago and more. FAN EXPO HQ is a division of Informa, the world’s leading events company, and together we create opportunities for fans to explore and celebrate all things pop-culture, through operational excellence, fandom expertise, and out-of-this-world content. Are you a logistics wizard with a knack for orchestrating unforgettable experiences? Do you thrive in fast-paced environments where creativity meets precision? Can you manage floor plans, vendor negotiations, and event logistics with the finesse of a seasoned pro? If so, we’ve got the perfect role for you! We’re on the lookout for an Event Operations Coordinator to join our vibrant team of event professionals. You will be at the forefront of delivering world-class events that leave a lasting impression. From managing venue partnerships and exhibitor communications to overseeing on-site logistics and health & safety compliance, you’ll be the backbone of our operati
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