Baird
EventOperationsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Event Operations Coordinator at Baird. Skills: operational excellence, logistics, vendor coordination, administrative processes, client service, collaboration. Provide support for the onboarding logistics and training coordination for new associates. Provides training for temporary and new team members”
What You'll Achieve.
ensure consistent, brand-certified experiences; deliver high-quality events that reflect Baird’s commitment to exceptional client service and collaboration; contributing to consistent and engaging team integration experience; ensuring optimal coverage and service quality across teams; in alignment with operational goals; ensuring readiness and responsiveness; coordinating communication, distribution and billing with accuracy and professionalism; ensuring timely invoice reconciliation and supporting financial tracking efforts; striving to create memorable experiences for all guests; reinforcing Baird’s commitment to exceptional client service
Industry & Context.
Ability to identify areas for improvement and offer valuable solutions
Ability to work a variety of hours and multiple locations within Baird’s Headquarter location, Travel requirement – 15%
What They're Looking For.
Must Have
High school diploma or GED equivalent, Experience in very high-level team administrative or office management/operations or relevant position, Proficient with Microsoft Outlook, Word and Excel
Nice to Have
Bachelor’s degree in Hospitality, Marketing, Business or Communications
What You'll Do.
Provide support for the onboarding logistics and training coordination for new associates
Provides training for temporary and new team members
Manage inventory systems and fulfillment process
Facilities special amenity requests from branches
Supports event leaders in team events
Assists in compiling and formatting sector performance data
Contributes to monthly billing and expense processes
Oversee the security management process for visitors in conference center locations
Supports Conference Centers as needed during high volume event times by greeting all visitors
providing information
Deliver switchboard support with professionalism and accuracy
Offers event-based support to Corporate Events and Conference Services teams
Provides administrative support to the key leaders across the three event teams
How You'll Work.
Team & Collaboration
partners closely with event planners and cross-functional teams; cross-train with associates in other areas of operation; Partners with team lead and key stakeholders to maintain and refine staffing schedules; Collaborate with key event stakeholders to evolve team policies and procedures; Provides administrative support to the key leaders across the three event teams, contributing to cross-functional coordination and project execution
Communication Scope
grammar; editing; proofing skills
Full Job Description
**About the Role** The Event Operations Coordinator is a vital member of Baird’s centralized meetings and events function, supporting the seamless execution of internal and external events. This non-exempt role focuses on operational excellence—handling logistics, vendor coordination, and administrative processes that ensure consistent, brand-certified experiences. Based in our Milwaukee office, the Coordinator partners closely with event planners and cross-functional teams to deliver high-quality events that reflect Baird’s commitment to exceptional client service and collaboration across the firm. **The Impact You’ll Make** * Provide support for the onboarding logistics and training coordination for new associates, contributing to consistent and engaging team integration experience. * Provides training for temporary and new team members, as requested. Must cross-train with associates in other areas of operation to be better suited to handling special projects. * Partners with team lead and key stakeholders to maintain and refine staffing schedules, ensuring optimal coverage and service quality across teams. * Collaborate with key event stakeholders to evolve team policies and procedures in alignment with operational goals. * Manage inventory systems and fulfillment process for the operations and event teams ensuring readiness and responsiveness. * Facilities special amenity requests from branches, coordinating communication, distribution and billing with accuracy and professionalism. * Supports event leaders in team events, scheduling, and recognition for individual moments. * Assists in compiling and formatting sector performance data (i.e. conference center usage, ticketing, AV requests, etc) for strategic review and planning. * Contributes to monthly billing and expense processes, ensuring timely invoice reconciliation and supporting financial tracking efforts. * Oversee the security management process for visitors in conference center locations. * Supports Con
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