EventCoordinator

Our associates celebrate lives. We celebrate our associates. Coordinate and administer the planning, promotion, and sponsorship of Marketing, Sales or company-sponsored community events. **JOB RESPONSIBILITIES** * Coordinate the planning, promotion, and sponsorship of Marketing, Sales or company-sponsored community events. Develop and maintain master events calendar. Day of event, provide logistical support to vendors and internal resources. Create event layout floor plan identifying space assignments as well as details such as theme, color scheme, number of chairs, tables, trash cans, and similar. Verify and confirm other department resource support for events such as security, facilities, floral shop. * Develop and/or prepare event materials & giveaways for company-sponsored marketing events. Type, proof, and print event agendas, invitations, and other collaterals. * Prepare invoices or check requests for approval and payment. Maintain Event expense spreadsheet for post event analysis by management. * Source, catering, entertainment, sound, music, event and other related vendors for events. Obtain pricing, contract criteria/constraints, licensing, inspections, or similar in order for management to evaluate vendor. * Monitor department mail box and respond to internal and external requests for logos, photos, etc. process film industry requests; prepare, update and maintain reporting spreadsheets; create/prepare reports, presentation materials, awards, certificates, flyers and other documents as needed. * Provide support in reaching out to influencers and utilizing social media for event promotion and Company exposure * Maintain department office supplies, files, and provide general office support. **Expectations** * Self manages workload to deliver quality work on time. Completes complex work applying experience and knowledge of procedures, regulations, and policies; escalates unique issues for guidance. Consistently applies procedures, regulations, and policies pr