Gruve
EventCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Event Coordinator at Gruve. Skills: event coordination, vendor management, stakeholder management, logistics planning, budget management. Plan and execute end-to-end corporate events, from small team sessions to large-scale internal expos and leadership events. Coordinate venue sourcing, vendor management, catering, event logistics, and operational planning”
What You'll Achieve.
ensuring a high-quality experience for all participants; cost optimization through effective vendor negotiations; ensure smooth event delivery; improvement recommendations for future events
Industry & Context.
problem-solving ability
What They're Looking For.
Must Have
Proven experience in corporate event coordination and event execution at scale, vendor management and negotiation skills, Ability to manage multiple stakeholders, timelines, and priorities simultaneously, Excellent communication and interpersonal skills, problem-solving ability with a proactive and hands-on approach, Detail-oriented, organized, and calm under pressure, Proficiency in handling event logistics and coordination independently
Nice to Have
MBA preferred, MBA from (IIM) is an added advantage
What You'll Do.
Plan and execute end-to-end corporate events
from small team sessions to large-scale internal expos and leadership events
Coordinate venue sourcing
and operational planning
Manage event communications including invitations
attendee coordination
Own and track event budgets while ensuring cost optimization through effective vendor negotiations
Oversee on-site event execution and troubleshoot real-time operational challenges
Collaborate with internal stakeholders
and support teams to ensure smooth event delivery
Prepare post-event reports
and improvement recommendations for future events
How You'll Work.
Team & Collaboration
Collaborate with internal stakeholders, leadership teams, vendors, and support teams to ensure smooth event delivery
Communication Scope
Excellent communication and interpersonal skills
Process & Methodology
Ability to manage multiple stakeholders, timelines, and priorities simultaneously
Full Job Description
About Gruve Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks. About the Role: We are looking for a highly organized and proactive Event Coordinator to manage and execute a wide range of corporate events, including internal technology trainings, leadership showcases, team workshops, and company-wide expos. The ideal candidate will have strong event management experience, excellent stakeholder coordination skills, and the ability to manage multiple priorities seamlessly. This role requires someone who can confidently handle vendor negotiations, logistics planning, and on-ground event execution while ensuring a high-quality experience for all participants. Key Responsibilities: Plan and execute end-to-end corporate events, from small team sessions to large-scale internal expos and leadership events Coordinate venue sourcing, vendor management, catering, event logistics, and operational planning Manage event communications including invitations, registrations, attendee coordination, and follow-ups Own and track event budgets while ensuring cost optimization through effective vendor negotiations Oversee on-site event execution and troubleshoot real-time operational challenges Collaborate with internal stakeholders, leadership teams, vendors, and support teams to ensure smooth event delivery Prepare post-event reports, feedback analysis, and improvement recommendations for future events Required Qualifications: Proven experience in corporate event coordination and event execution at scale Strong vendor management and negotiation skills Ability
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