Embry-Riddle Aeronautical University
Aviation and Aerospace
EventCoordinator
“Event Coordinator at Embry-Riddle Aeronautical University. Skills: Event Coordination, Client Management, Administrative Operations, Campus Event Support. Coordinate a wide range of externally and internally sponsored events. Ensure seamless planning, execution, and evaluation of events”
Industry & Context.
problem-solving abilities
Flexible schedule required, including evenings and weekends, Ability to travel out of state for events and trade shows (2–3 times annually), Must have reliable transportation, Ability to lift and transport materials up to 25 pounds on occasion
What They're Looking For.
Must Have
Bachelor’s degree in Event Management, Hospitality, Business, or related or equivalent experience (minimum 3 years in event planning or coordination), organizational skills, Excellent written and verbal communication skills, attention to detail, problem-solving abilities, Ability to work independently and collaboratively across departments, time management skills
Nice to Have
Experience with event management systems (25Live or similar platforms preferred), Experience in higher education, conference services, or large-scale event coordination
What You'll Do.
Coordinate a wide range of externally and internally sponsored events
Ensure seamless planning
and evaluation of events
Support university branding and administrative operations
Serve as primary point of contact for clients
Coordinate logistics for conferences and group events
Consult with clients to define event goals
Manage event scheduling and communications
Partner with Budget Office for billing accuracy
Identify opportunities to improve processes
Participate in cross-training
Assume ownership of smaller events
Assist with administration of trademark and licensing program
Review and assist with approval of artwork submissions
Support review of student organization artwork
Participate in university-sponsored trade shows
Maintain and update campus event management system
Process requisitions and maintain documentation
Maintain organized records
Participate in planning and logistics meetings
Support revenue tracking
and budget preparation
Ensure accurate data entry
Assist in planning and execution of major university events
Coordinate with campus departments for venue setup
How You'll Work.
Team & Collaboration
Collaborate with campus partners (Campus Safety, IT, Catering, Housing, Student Union, Creative Services, etc.); Ability to work collaboratively across departments
Communication Scope
Excellent written and verbal communication skills
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