Jll
pharmaceutical
EventandFacilitiesCoordinator
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optimal for Mid candidates.
“Event and Facilities Coordinator at Jll. Skills: event planning, facilities coordination, client relationship management, operational improvements. Oversee end-to-end event execution including catering coordination, room setup, and public space management, conducting thorough walk-throughs and planning meetings with clients to ensure seamless delivery. Manage the event calendar, resolve scheduling conflicts, and provide comprehensive guest services for all in-house client events from conception ”
What You'll Achieve.
ensure every engagement runs smoothly while maintaining the highest standards of compliance, safety, and professionalism; delivering services that consistently exceed expectations and contribute to JLL's reputation for world-class facility management; ensuring service levels meet or exceed Key Performance Indicators and contract requirements
Industry & Context.
Physical ability to perform job functions including lifting, bending, and moving equipment safely, flexibility to work occasional early mornings, evenings, or weekends based on event schedules, Candidates must be authorized to work in the United States without sponsorship.
What They're Looking For.
Must Have
Bachelor's degree in Business Administration, Hospitality, Event Management, or related field (or equivalent professional experience), 2-5 years of progressive experience in event management, facilities coordination, hospitality, or a comparable role, Demonstrated project management capabilities with proven ability to manage multiple concurrent projects while maintaining attention to detail and meeting deadlines, stakeholder management and communication skills with ability to influence and persuade clients to adopt best practices without direct authority, Physical ability to perform job functions including lifting, bending, and moving equipment safely, with flexibility to work occasional early mornings, evenings, or weekends based on event schedules
Nice to Have
Experience working within pharmaceutical, healthcare, or regulated industry environments with understanding of compliance requirements, Proficiency with event operating systems or facility management software platforms, Advanced Microsoft Office suite skills including Excel for reporting and PowerPoint for client presentations, Strategic planning experience with demonstrated success executing initiatives through influence of non-direct reports, customer service orientation with hospitality background and collaborative approach to problem-solving
What You'll Do.
Oversee end-to-end event execution including catering coordination
and public space management
conducting thorough walk-throughs and planning meetings with clients to ensure seamless delivery
Manage the event calendar
resolve scheduling conflicts
and provide comprehensive guest services for all in-house client events from conception through completion
Process and coordinate CMM work order requests promptly
facilitating communication among vendors
and service providers to ensure excellent coordination
Maintain compliance documentation including training records
and Safe Work Permits while ensuring adherence to health
environmental regulations
and pharmaceutical industry standards
Proactively develop and maintain client relationships through regular engagement
ensuring service levels meet or exceed Key Performance Indicators and contract requirements
Identify and recommend opportunities for operational improvements and service excellence
following established escalation and incident reporting procedures when necessary
Serve as the strategic point of contact for event-related inquiries
providing subject matter expertise and leadership across all event programs within the client's organization
How You'll Work.
Team & Collaboration
Serve as the strategic connector between clients, vendors, and internal teams; facilitating communication among vendors, facilities staff, and service providers
Communication Scope
stakeholder management and communication skills with ability to influence and persuade clients to adopt best practices without direct authority
Process & Methodology
Demonstrated project management capabilities with proven ability to manage multiple concurrent projects while maintaining attention to detail and meeting deadlines
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. # Event and Facilities Coordinator – JLL ## What this job involves: The Event and Facilities Coordinator plays a vital role in creating exceptional workplace experiences for our pharmaceutical industry client by seamlessly blending event planning expertise with facility operations management. As the orchestrator of corporate events and daily facility operations, you'll ensure every engagement runs smoothly while maintaining the highest standards of compliance, safety, and professionalism. This position offers the unique opportunity to lead event programs using proven hospitality principles while directly impacting workplace culture and operational excellence. You'll serve as the strategic connector between clients, vendors, and internal teams, delivering services that consistently exceed expectations and contribute to JLL's reputation for world-class facility management. ## What your day-to-day will look like: * Oversee end-to-end event execution including catering coordination, room setup, and public space management, conducting thorough walk-throughs and planning meetings with clients to ensure seamless delivery * Manage the event calendar, resolve scheduling conflicts, and provide comprehensive guest services for all in-house client events from conception through completion * Process and coordinate CMM work order requests promptly, facilitating communication among vendors, facilities staff, and service prov
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