Multiverse
EdTech
Equity&CompanySecretarialSpecialist(Parttime)
“Equity & Company Secretarial Specialist (Part-time) at Multiverse. Skills: Equity administration, Company secretarial compliance. Own the end-to-end process for employee equity documentation: issuing option agreements, exercise notices, and related correspondence accurately and on time. Design and implement equity management processes for grant issuances and exercises to maximise efficiency and user experience”
What You'll Achieve.
Designing and continuously improving the administration of our equity programmes; Own the day-to-day administration of Multiverse's employee equity programmes; Lead and own company secretarial compliance across the group; Applying sound judgment to identify and manage legal and regulatory risk; Maximise efficiency and user experience in equity management processes; Ensure the cap table and option ledger are accurate and current; Ensure the group's corporate approvals are properly documented; Maintain accurate statutory registers and corporate records; File routine Companies House submissions on time; Maintain a governance calendar; Manage the group structure; Ensure executed documents are stored and accessible
Industry & Context.
Exercising judgment in ambiguous or complex situations; Assessing risk; Making independent decisions about prioritisation; Knowing when to escalate
Part-time role (4-days a week), Basic check via the Disclosure Barring Service (DBS), Enhanced DBS check, including a Children’s Barred List check and a Prohibition Order check (for roles involving Regulated Activity), Declare any convictions, cautions, reprimands, and final warnings (for roles involving Regulated Activity)
What They're Looking For.
Must Have
Solid experience in an equity administration or company secretarial role (in-house or at a law firm / corporate services provider), with a track record of independently owning processes end-to-end and exercising judgment in ambiguous or complex situations, Solid understanding of UK employee share schemes — EMI options, CSOP, or similar — and an understanding of the HMRC reporting and compliance cycle, Experience with Carta or a comparable equity management platform (e. g. Ledgy, Global Shares), Organisational skills and the ability to exercise judgment across multiple concurrent processes with firm external deadlines — you are able to assess risk, make independent decisions about prioritisation, and know when to escalate, Excellent written communication and the confidence to draft complex governance documents independently — including correspondence, resolutions, and minutes — with minimal oversight
Nice to Have
Experience with Companies House filing and UK statutory compliance for private companies, Exposure to cross-border or multi-entity group structures, Any exposure to German corporate or employment law, or to working with German advisers, would be a genuine advantage, A CGI (ICSA) qualification (or equivalent), or a legal/paralegal background with demonstrable governance expertise
What You'll Do.
Own the end-to-end process for employee equity documentation: issuing option agreements
and related correspondence accurately and on time
Design and implement equity management processes for grant issuances and exercises to maximise efficiency and user experience
Maintain and update Carta (our equity management platform) to ensure the cap table and option ledger are accurate and current
Maintain the statutory share register and related records
Coordinate ERS (Employment-Related Securities) annual returns and other HMRC filings
working with external advisers as needed
Support employees through the option exercise process
acting as the primary point of expertise resolving queries and escalating any
liaising with Finance and external providers
Track vesting schedules
and goodad leaver determinations in coordination with the People and Legal teams
Proactively identify and assess upcoming grant and exercise windows
and compliance requirements — making judgment calls on prioritisation and escalation where needed
Support on equity-related aspects of M&A or restructuring transactions as required
Ensure the group's corporate approvals are properly documented — preparing board and shareholder resolutions and written consents across UK and German entities
Maintain accurate statutory registers and corporate records for UK Companies House and
working with local advisers
confirmation statements
change of officer forms
and other routine Companies House submissions on time
Organise and minute board meetings
and maintain a governance calendar
Support the General Counsel in managing the group structure — tracking entity status
and cross-border governance requirements
Manage and direct external company secretarial providers and German notaries/advisers
exercising judgment on when to escalate or seek external counsel
Maintain a corporate approvals library and ensure executed documents are stored and accessible
How You'll Work.
Team & Collaboration
Work closely with the General Counsel and broader Legal team; Collaborate with Finance; Collaborate with People teams; Liaise with external advisers; Coordinate with external providers; Work with local advisers (German entities); Manage and direct external company secretarial providers and German notaries/advisers
Communication Scope
Excellent written communication; Drafting complex governance documents independently
Process & Methodology
Managing multiple competing priorities, Prioritisation
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