Workwize
EmployeeExperienceSpecialist
Neural analysis suggests this role is
optimal for Mid candidates.
“Employee Experience Specialist at Workwize. Skills: Office Management, People Ops, Event Coordination, EA, Hospitality, Budget Management, Vendor Management, Internal Communications. Own the Amsterdam office day-to-day: cleanliness, supplies, atmosphere, meeting rooms, and the WeWork relationship. Build programming that gives people reasons to be in: weekly lunches, demo days, Friday socials, themed weeks”
What You'll Achieve.
The Amsterdam office should feel unmistakably ours, not like any other WeWork floor; Events should feel like Workwize, not like generic team-building copied from a playbook; Onboarding moments, celebrations, offsites, and the small daily details should all reinforce the same thing: this is a company worth being part of; Every cultural output is the result of a well-run operation behind it; Office attendance is up and people choose to come in; Every major event has been planned with intent, executed on time, on budget, and reviewed afterwards; The annual offsite has happened and landed; Internal comms across Slack, email, and Notion look and feel like Workwize; Templates are consistent; Cadence is reliable; The EX budget is fully owned: forecasted, tracked, and reported with no surprises; Vendor relationships are managed proactively, with annual reviews and documented terms
Industry & Context.
Day-to-day issues are resolved by you without needing escalation; figure out the right approach and then go execute it
This role is not open for Remote working.
What They're Looking For.
Must Have
3-4+ years of experience in Office Management, People Ops, Event Coordination, EA, or Hospitality, ideally in a scale-up, Track record of owning a budget end-to-end (planned, tracked, reported), Track record of running real events for 50+ people fully owned, not assisted, Experience managing external vendors directly: catering, venues, suppliers, facilities, Experience working in a fast-paced environment where priorities shift weekly, HBO-level working and thinking, Fluent English, Slack as a primary working tool, Google Workspace or Microsoft 365 to a working level, Excel or Google Sheets at working level: filters, formulas, basic pivots, budget tracking, Comfortable building and maintaining a simple dashboard for spend, attendance, and event feedback
Nice to Have
Relevant degree (Hospitality, Events, Business, Communications, HR) is a plus, Dutch strongly preferred for office and vendor management, Notion or similar (Confluence, Coda). If not Notion specifically, fast learner, Familiarity with an HRIS (HiBob, Personio, BambooHR) is a plus, Basic design tools (Canva, Figma at entry level) for event materials and comms formatting is a plus
What You'll Do.
Own the Amsterdam office day-to-day: cleanliness, supplies, atmosphere, meeting rooms, and the WeWork relationship, Build programming that gives people reasons to be in: weekly lunches, demo days, Friday socials, themed weeks, Bring Workwize identity into the space: branding, signage, swag stations, the small details that make it feel like ours, Track office attendance and gather feedback to understand what's working and what isn' t, Own events end-to-end: planning, vendors, logistics, budget, attendee comms, wrap-up, Run a rolling calendar of All Hands, monthly socials, team moments, onboarding lunches, and the annual offsite, Brief every event with intent: what we want people to feel, remember, and take away.
Then execute against it, Review every event after the fact: what landed, what didn't, what changes next time, Own the distribution and formatting of internal communications across Slack, email, and Notion: company updates, event announcements, All Hands follow-ups, onboarding comms, Maintain the comms calendar and flag upcoming moments to the People team in advance, Maintain templates and formatting standards that feel like Workwize, Own the EX budget across office, events, swag, and cultural initiatives, Maintain a simple EX dashboard: spend vs.
budget, attendance, event feedback, swag stock, Manage external suppliers: WeWork, catering, venues, swag vendors, cleaning, Run annual vendor keep contracts and pricing documented.
How You'll Work.
Team & Collaboration
Direct, clear communication with cross-functional partners
Communication Scope
Fluent English; Dutch strongly preferred; proactive on communication and status updates; Direct, clear communication
Process & Methodology
Tight project plans, managed vendors, reliable execution, project manager who runs multiple workstreams without dropping balls
Full Job Description
At Workwize, we’re helping IT teams to easily equip their remote and global teams with all necessary IT equipment. Our automated SaaS platform simplifies hardware deployment, management, and retrieval with fast, reliable deliveries in 100+ countries. With 50.000 users and 120.000 devices under management, we’re solving hybrid work challenges like laptop deliveries, returns and equipment tracking, allowing IT teams to focus less on manual hassles and more on strategic initiatives. Join our team to help shape the future of global collaboration. At Workwize, your work will make a real impact in building smarter, more connected workplaces worldwide. LinkedIn has also recognized Workwize as one of the Top 10 Startups for 2025 in the Netherlands! About the Role This is not the Office Manager role where you order coffee and book meeting rooms. And it is not the Culture role where you write decks about values. Workwize is scaling fast, and this role is how that growth feels from the inside. You will own this. The purpose of the role is simple: The Amsterdam office should feel unmistakably ours, not like any other WeWork floor. Events should feel like Workwize, not like generic team-building copied from a playbook. Onboarding moments, celebrations, offsites, and the small daily details should all reinforce the same thing: this is a company worth being part of. The method is operational. Tight project plans, clean budgets, managed vendors, reliable execution, and data on what's working. Every cultural output is the result of a well-run operation behind it. You own that operation. If you want a role where culture is a feeling you talk about, this won't fit. If you want a role where culture is the result of doing the operational work better than anyone else, keep reading. Success: Your first 90 Days You have full ownership of the Amsterdam office and the WeWork relationship. Day-to-day issues are resolved by you without needing escalation. You have run at least one company-wide
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