Compass
real estate
EliteTransactionCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Elite Transaction Coordinator at Compass. Skills: transaction management, process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, client service, documentation. Support multiple top-producing agents in their day-to-day transaction needs. Manage real estate transactions from contract to close with accuracy, timeliness, and full compliance”
What You'll Achieve.
ensuring real estate transactions are executed smoothly from contract to close; Track and enforce all critical dates and deadlines, ensuring nothing is missed or delayed; Ensure all files are fully compliant, properly closed, and commission processing is completed accurately; Deliver exceptional client service with a focus on smooth, professional, and proactive communication
Industry & Context.
problem-solving; analytical and critical thinking skills with the ability to solve problems quickly in ambiguous situations; proactively resolve issues
Maintain strict confidentiality of all proprietary company and client information
What They're Looking For.
Must Have
4+ years of experience as a Transaction Coordinator, real estate assistant, or 6+ years in the real estate industry, Ability to close 250+ transactions per year, knowledge of real estate contracts, transaction workflows, and compliance requirements, Experience with MLS, CTMe, ShowingTime, and other real estate transaction systems, Highly organized with exceptional attention to detail and documentation accuracy, written and verbal communication skills with agents, clients, and third parties, Proven track record of delivering excellent customer service in high-touch environments, analytical and critical thinking skills with the ability to solve problems quickly in ambiguous situations, Self-motivated, accountable, and able to work independently with minimal supervision, Ability to manage multiple transactions, deadlines, and priorities in a fast-paced environment, Team-oriented mindset with a willingness to support other departments and adapt as needed, commitment to continuous improvement, process adherence, and operational excellence, MAC OS and general technology proficiency (Microsoft Office, Adobe, web-based systems preferred)
Nice to Have
Colorado real estate license preferred (or willingness to obtain within 90 days)
What You'll Do.
Support multiple top-producing agents in their day-to-day transaction needs
Manage real estate transactions from contract to close with accuracy
and maintain all transaction documents
and communications in accordance with company documentation standards
Track and enforce all critical dates and deadlines
ensuring nothing is missed or delayed
and distribute due diligence materials to all relevant parties
Coordinate communication between buyers
Review title commitments and proactively resolve issues (trusts
Schedule and coordinate showings
and closings as needed
Ensure all files are fully compliant
and commission processing is completed accurately
Deliver exceptional client service with a focus on smooth
and proactive communication
Assist the Open House Program by monitoring the inbox
managing schedule changes
responding to agent questions
and entering times into the MLS for all listings
Maintain charges and accounting for all listing services
assuring all charges and invoices are complete and correct
Assist the Listing Coordination team as tasks may include scheduling services for listings
communication between agents
staff teams and vendors
maintaining accurate records in Connect and Monday.
How You'll Work.
Team & Collaboration
Work collaboratively across departments and provide support wherever needed in a team-first environment; communication between agents, staff teams and vendors
Communication Scope
written and verbal communication skills with agents, clients, and third parties; proactive communication
Process & Methodology
Manage multiple transactions, deadlines, and priorities in a fast-paced environment
Full Job Description
At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients. As an Elite Transaction Coordinator, you are a key member of the Compass Expanded Services team, supporting top-producing agents and ensuring real estate transactions are executed smoothly from contract to close. You are highly experienced in real estate processes, detail-oriented, and thrive in a fast-paced, service-driven environment where communication, accuracy, and problem-solving are essential. At Compass You Will: Support multiple top-producing agents in their day-to-day transaction needs Manage real estate transactions from contract to close with accuracy, timeliness, and full compliance Prepare, organize, and maintain all transaction documents, files, contact sheets, and communications in accordance with company documentation standards Track and enforce all critical dates and deadlines, ensuring nothing is missed or delayed Gather, organize, and distribute due diligence materials to all relevant parties Coordinate communication between buyers, sellers, lenders, title companies, vendors, and internal teams Review title commitments and proactively resolve issues (trusts, LLC documents, ILCs, legal requirements, etc.) Schedule and coordinate showings, walkthroughs, inspections, and closings as needed Ensure all files are fully compliant, properly closed, and commission processing is completed accurately Deliver exceptional client service with a focus on smooth, professional, and proactive communication Work collaboratively across departments and provide support wherever needed in a team-first environment Escalate issues or risks early when deadlines or requirements cannot be met, ensuring leadership is informed in advance Own mistakes when they occur, correct them quickly, and apply learnings
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