Company
Education
ElementaryRegistrar&Attendance
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Elementary Registrar & Attendance. Skills: Student registration, Attendance tracking, Student records, Data entry. Process and maintain student attendance records. Generate and maintain attendance data”
What You'll Achieve.
Ensure successful enrollment at all campuses; Reduce potential audits; Reduce number of students with enrollment obligations
Industry & Context.
Occasional walking, Standing, Sitting, Bending, Stooping, Kneeling, Crouching, Crawling, Lifting/carrying less than 40 pounds, Use hands to finger/handle/feel, Reach with hands, Talk or hear, Close vision, Color vision, Adjust focus, Prolonged or irregular hours, Maintain emotional control under stress, Minimal travel between campuses
What They're Looking For.
Must Have
High School diploma or GED, Minimum 2 years experience in school-based, office, or clerical work, Computer skills (Microsoft Word, Excel and Adobe), Proficient in general office skills, Customer service skills, Highly organized, Able to multi-task, Work with high degree of accuracy, Comprehend and apply state attendance and enrollment laws
Nice to Have
Proficiency in coding students regarding PEIMS/TSDS protocols
What You'll Do.
Process and maintain student attendance records
Generate and maintain attendance data
Prepare campus for teacher verification
Process and maintain student records confidentiality
Monitor percentage in attendance
Perform PEIMS-based duties
Maintain knowledge of Student Attendance Accounting Handbook
Enter or verify enrollment of special population students
Verify and monitor teacher web absences
Enter notes received from parents
Follow FBISD Attendance Manual guidelines
Perform clerical preparation of office work area
Convert paper cumulative folder contents to electronic folders
Communicate with rollover students
Monitor data inequities
Enter assigned At-Risk coding
Enter data into Skyward
Ensure daily filing of notes and reports
Receive training on software access
Monitor students daily
Retrieve student records using TREx
Send student records using TREx
Obtain necessary documents for enrollment
Provide entry and withdrawal comments
Provide exit/withdrawal codes
Conduct verification of residency
Enter appropriate permit codes
Resolve demographic discrepancies
Process renewals for dual enrollments
Process intent to reside documents
Process power of attorney documents
Address missing parent email addresses
Address missing physical addresses
Schedule one-on-one parent conferences
Complete District Immunization records process
Communicate with campus nurse
Reduce students with enrollment obligations
Ensure proper PEIMS coding
Fulfill records requests per FBISD and TEA requirements
Review data needed for report cards
Review data needed for progress reports
Utilize job aides to support academic protocols
Properly schedule students
Run reports to capture incomplete schedules
Meet with campus schedulers
Verify receipt of academic records
Contact parents as needed
Participate in training sessions
How You'll Work.
Team & Collaboration
Work with campus schedulers; Communicate with campus nurse; Communicate with special program staff
Communication Scope
Oral communication; Written communication
Full Job Description
Job Overview The Elementary Registrar & Attendance role will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students at all FBISD elementary campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. This position will ensure successful enrollment at all FBISD elementary school campuses. Position Description Essential Duties and Responsibilities Attendance Reporting & Preparation Process and maintain student attendance records (daily, each six weeks, and each academic grading period) Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA) Prepare campus for 1st and 4th six-weeks teacher verification and six-weeks data verification processes Process and maintain confidentiality with all applicable student records, including documents required for audit Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes) Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency Enter or verify enrollment of special population students for PEIMS reporting Verify and monitor teacher web absences daily Enter notes received from parents on a daily/frequent basis Follow the FBISD Attendance Manual's guidelines for daily, weekly, six-weeks, and semester attendance-taking protocols Perform clerical preparation of office work area: folders, organization, sign-in sheets, file cabinet labeling, etc. Physically convert paper cumulative folde
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