Jll
pharmaceutical manufacturing
DocumentSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Document Specialist at Jll. Skills: document management, GMP documentation, records management. Maintain pest control records, inspection logs, and compliance documentation. Ensure pest control and facilities programs documentation meets FDA standards”
Industry & Context.
Identify and resolve documentation discrepancies; Identify and resolve documentation gaps
Ability to work in office environment with occasional facility inspections, Occasional lifting of files and documentation materials up to 25 lbs., Candidates must be authorized to work in the United States without sponsorship.
What They're Looking For.
Must Have
2+ years’ experience in document management or administrative roles, Experience with GMP documentation requirements in pharmaceutical or regulated manufacturing environments, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), attention to detail and accuracy in data entry and record keeping, Excellent organizational and time management skills
Nice to Have
Associate's degree preferred, Experience with electronic document management systems, Knowledge of pest control operations and terminology, Familiarity with FDA regulations and pharmaceutical compliance requirements, Experience with quality management systems and audit processes, Ability to work in office environment with occasional facility inspections, Basic computer skills and ability to work with electronic databases, Occasional lifting of files and documentation materials up to 25 lbs.
What You'll Do.
Maintain pest control records
and compliance documentation
Ensure pest control and facilities programs documentation meets FDA standards
Enter pest monitoring data
and corrective actions
Verify data accuracy and completeness of vendor reports
Maintain digital and physical filing systems
Prepare documentation packages for regulatory inspections
Ensure facilities services documentation follow timelines
Schedule pest control services and coordinate vendors
Distribute pest control reports and updates
Maintain vendor documentation
Review pest control and facilities services documentation
Identify and resolve documentation discrepancies
Support corrective action documentation
Interface with pest control manager
Provide administrative support for investigations
Assist with training material preparation
How You'll Work.
Team & Collaboration
Distribute pest control reports and updates to relevant stakeholders; Interface with pest control manager, quality assurance, and operations teams regarding documentation needs
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Document Specialist** We are seeking a detail-oriented Document Specialist to support our facilities programs within a GMP pharmaceutical manufacturing environment. This role is responsible for maintaining accurate documentation, records management, and administrative support for all facilities services activities to ensure regulatory compliance and program effectiveness. **What your day-to-day will look like:** * Maintain comprehensive pest control records, inspection logs, and compliance documentation in accordance with GMP requirements. * Ensure all pest control and facilities programs documentation meets FDA and regulatory standards for pharmaceutical manufacturing. * Accurately enter pest monitoring data, inspection results, and corrective actions into tracking systems. * Verify data accuracy and completeness of vendor-submitted reports and documentation. * Maintain digital and physical filing systems for easy retrieval during audits and inspections. * Prepare pest control and facilities programs documentation packages for regulatory inspections and internal audits. * Ensure all facilities services documentation follow established timelines and regulatory requirements. * Schedule pest control services and coordinate with vendors for documentation requirements. * Distribute pest control reports and updates to relevant stakeholders * Maintain vendor documentation including certifications, licenses, and se
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