Lonza
life sciences
DocumentManagementSystemsSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Document Management Systems Specialist at Lonza. Skills: Document Management Systems, Quality Systems, User Support, Compliance. Manage document lifecycle activities within eDMS. Manage document ownership and metadata”
What You'll Achieve.
ensuring accuracy, compliance, and operational excellence; maintaining a controlled, reliable, and inspection-ready document environment; driving process efficiency, system improvements, and high-quality user support
Industry & Context.
problem-solving mindset; solution-oriented approach; troubleshooting support
What They're Looking For.
Must Have
Bachelor’s degree in Chemistry, Biochemistry, Pharmacy, or related field, Experience with Quality System Management in a GMP-regulated environment, Experience within the biopharmaceutical or other highly regulated industries, Microsoft Office and software skills, particularly Excel and Power BI, problem-solving mindset with a solution-oriented approach, Self-starter with excellent teamwork and collaboration skills, communication skills with the ability to work effectively in an international environment, Excellent spoken and written English communication
Nice to Have
Experience with electronic systems, reporting tools, and data visualization, Understanding of process mapping and process performance concepts, German language skills
What You'll Do.
Manage document lifecycle activities within eDMS
Manage document ownership and metadata
Create and maintain distribution lists
Manage out-of-office delegation
Serve as primary contact for user support
Manage complete document lifecycle
Ensure documents processed within timelines
Maintain metadata accuracy and data quality
Support day-to-day eDMS operations
Assist with maintaining templates and workflows
Provide guidance and troubleshooting support
Ensure compliance with GxP and GDP
Support management of controlled documents
Generate and monitor reports
Identify and support continuous improvement initiatives
Support approval of global documentation
Support DMS improvements and technical issue management
Coordinate and track eDMS-related training
How You'll Work.
Team & Collaboration
Collaborate effectively with global stakeholders across functions and time zones; Work effectively in an international environment
Communication Scope
Excellent spoken and written English communication; communication skills with the ability to work effectively in an international environment
Full Job Description
## Document Management Systems Specialist **Location:** Hyderabad, India ### Overview: The Document Management Systems Specialist will manage document lifecycle activities within the electronic Document Management System (eDMS), ensuring accuracy, compliance, and operational excellence across global quality systems. This role supports global and site users by maintaining a controlled, reliable, and inspection-ready document environment while driving process efficiency, system improvements, and high-quality user support in a GMP-regulated environment. ### What you will get: * Opportunity to work within a global quality and compliance environment supporting life sciences operations * Exposure to enterprise-level electronic Document Management Systems and digital quality processes * Collaboration with global stakeholders across sites and functions * Experience supporting compliance initiatives, process improvements, and system enhancements * Career growth opportunities in Quality Systems, Compliance, and Digital Operations ### What you will do: * Act as Coordinator for the global eDMS application, including: * Document ownership management for individual and mass updates * Management of document properties and metadata * Creation and maintenance of distribution lists and secure groups * Out-of-office delegation management for users * Serve as the primary point of contact for Global and Local DMS user support requests, including ticketing and email-based queries * Manage the complete document lifecycle within the eDMS, including draft, review, approval, effectiveness, and archival activities * Ensure documents are processed within defined workflows and timelines * Maintain high standards of metadata accuracy and data quality * Support day-to-day eDMS operations, including document routing, workflow management, and user support * Assist with maintaining templates, workflows, and system configurations * Provide guidance and troubleshooting support for document management
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