Victor Energy
Utilities
DocumentManagementSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Document Management Specialist at Victor Energy. Skills: Document management, Records management, Process improvement. Organize, classify, maintain, and monitor Fleet documentation. Serve as the operational interface between Fleet and Systems teams”
What You'll Achieve.
Stakeholders experience timely, clear, and effective document management support; Stakeholders increasingly understand document and records management expectations; Document management processes evolve over time
Industry & Context.
Problem solver
Occasional travel within Canada
What They're Looking For.
Must Have
Minimum 1 year of relevant experience in document management, document control, or a related field, Familiarity with document management systems is required
Nice to Have
Post-secondary education in Business Administration, Records Management, Information Management, or a related discipline is considered an asset, Experience with Fleet document management is an asset, Experience with M-Files is considered an asset
What You'll Do.
and monitor Fleet documentation
Serve as the operational interface between Fleet and Systems teams
Ensure documents are accurately captured
Maintain document integrity through version control
Contribute to continuous improvement of document management processes
Support the development and delivery of document management processes
Contribute to compliance and governance by supporting adherence to retention requirements
How You'll Work.
Team & Collaboration
Build trust and credibility across companies and stakeholders; Bridge communication between Java RM and Fleet; Serve as the operational interface between Fleet and Systems teams
Full Job Description
As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects. Are you a detail-oriented problem solver who thrives in a fast-paced environment and enjoys bringing structure and accuracy to complex information? Do you take pride in maintaining organized systems, supporting compliance, and improving processes? If so, we want you to join our team as a Document Management Specialist. In this role, you will support the management, procedural oversight, and document management of Fleet documentation and records. The ideal candidate is proactive, adaptable, and collaborative, with the ability to manage information accurately, navigate changing priorities, and identify opportunities for continuous improvement. Reporting formally to the Team Lead for Records Information Management at Java Holdings and operationally to Fleet, this role is office-based in Nisku or Calgary, AB and may involve occasional travel within Canada. **Requirements** **What Success Looks like…** · Build trust and credibility across companies and stakeholders, influencing outcomes through expertise and collaboration · Bridge communication between Java RM and Fleet to ensure clarity, alignment, and collaboration · Provide thoughtful recommendations to improve document management processes, systems, and usability, while maintaining professionalism when recommendations are not adopted · Take responsibility for actions and outcomes, learning and improving continuously · Manage changing priorities effectively without compromising accuracy, version control, consistency, or quality · Stakeholders experience timely, clear, and effective document management support · Stakeholders increasingly understand document and records management expectations and why it matters for compliance and risk management · Document management processes evolve over time through the identification and resolution of inefficiencies, duplication, and
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