Jll
DocumentControlsCo-ordinator(Construction&EngineeringProjects)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Document Controls Co-ordinator (Construction & Engineering Projects) at Jll. Skills: Document control, Process management, Record keeping. Lead document control processes. Manage document control processes”
Industry & Context.
Analytical background
What They're Looking For.
Must Have
Familiar with Google Suite, Basic knowledge of construction projects, Good report writing skills, Currently based in Taiwan
What You'll Do.
Lead document control processes
Manage document control processes
Coordinate document control processes
Establish document control processes
Implement document control processes
Maintain document control processes
Utilise established systems
Utilise established tools
Establish document management system
Review client procedures
Review project procedures
Ensure processes alignment
Develop procedures for contractors
Develop procedures for consultants
Approve baseline documentation
Provide convenient access
Maintain records security
Maintain records confidentiality
Comply with administrative requirements
Comply with legal requirements
Comply with historical record requirements
Document construction activities
Transmit correspondence
Maintain design documentation
Maintain baseline documentation
Maintain contract drawings
Maintain specifications
Maintain baseline integrity
Set-up project folders
Maintain project folders
Facilitate project communication
Ensure use of standardised forms
Ensure use of standardised templates
Establish Master Document Register
Maintain Master Document Register
Collate QA Documentation
Produce QA Documentation
Submit QA Documentation
Communicate document control system
Audit document control procedures
Review document control procedures
Evaluate document control procedures
Execute document management processes
Manage flows of documents
Maintain electronic documents
Manage hard copy documents
Process incoming documentation
Distribute documentation internally
Archive documentation
Process outgoing documentation
Transmit to Suppliers
Transmit to 3rd parties
Distribute controlled copies
Ensure control of project documentation
Ensure control of project data
Ensure coordination of project documentation
Ensure coordination of project data
Identify documentation
Distribute documentation
Perform general document control activities
Analyse supplier documents compliance
Assist in preparation of reports
Assist in collation of reports
Assist in issue of reports
Produce internal reports
Produce external reports
Fulfil Document Retrieval Requests
File documents physically
File documents digitally
Communicate with Project Teams
Liaise with Project Teams
Communicate with Suppliers
Liaise with Suppliers
Communicate with 3rd parties
Liaise with 3rd parties
Ensure efficient flow of documentation
How You'll Work.
Team & Collaboration
Project Management team; Client and project team; Consultant team; Project Teams; Suppliers/3rd parties
Communication Scope
Verbal communication; Written communication; English; Chinese
Process & Methodology
Project Management, Programme of work
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Document Controls Co-ordinator (Construction & Engineering Projects)** **About JLL –** We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL! **What this job involves** * Lead, manage and coordinate the document control processes for the Project Management team managing a programme of work at the client’s data centre facility. * Establish, implement, and maintain, document control processes and procedures for the project, including utilising the Employer’s established systems and tools. * Establish the project document management system as an accessible project library of technical documents, standards, baseline documents, industry codes and standards, studies, and other general information pertaining to the construction project. * Review Client and project procedures and ensuring the document contro
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