Pacific Energy Canada
LNG, oil & gas, mining, energy, infrastructure
DocumentController
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Document Controller at Pacific Energy Canada. Skills: document control, document management processes, SharePoint Online administration, project documentation handover, transition into operations. developing, implementing, and administering the company’s controlled document management processes and systems. establishing scalable and efficient document management practices”
What You'll Achieve.
support the transition from project into operations; establishing scalable and efficient document management practices that support operational readiness, regulatory compliance, and long-term facility operations; ensure documents remain current and compliant
Industry & Context.
The position is based in Squamish, BC (Project Site), with an initial period at the Vancouver Office.
What They're Looking For.
Must Have
7+ years of document control experience within LNG, oil & gas, mining, energy, infrastructure, or other major industrial environments, Experience supporting project documentation handover and transition into operations on the owner/operator side of a major capital project, experience with SharePoint Online administration and document management systems, Demonstrated experience developing and improving document management processes, workflows, and governance structures, understanding of controlled document lifecycle management, including revision control, metadata management, approvals, retention, and auditability, Experience working within regulated or highly governed operational environment, Demonstrated ability to manage large volumes of technical and operational documentation with a high level of accuracy and attention to detail, Excellent organizational, communication, and stakeholder management skills, Process-driven mindset with continuous improvement focus, Demonstrated ability to work proactively, independently, and collaboratively in a fast-paced environment, Must be legally entitled to work in Canada
Nice to Have
Diploma or degree in Information Management, Business Administration, Engineering Technology, Library Sciences, or related discipline, Experience with workflow automation tools (such Microsoft Power Automate) and generative AI tools (especially Copilot), Familiarity with data analytics, reporting, and Power BI
What You'll Do.
and administering the company’s controlled document management processes and systems
establishing scalable and efficient document management practices
and continuously improve controlled document management processes
and governance practices
Administer and maintain the company’s controlled document management environment
Coordinate the review
and archival of controlled company documents
Trigger and coordinate periodic review cycles for controlled company documentation
Be the key Operations focal person for the receipt of project documentation handover from construction and project teams into operations
Develop and maintain document registers
and reporting dashboards
Identify and implement opportunities to improve efficiency
and usability of document management processes and systems
Support workflow automation initiatives using Microsoft Power Automate and related Microsoft 365 tools
Provide document management training and support to users across the organization
and management reporting activities related to controlled documentation and records management
Provide clear and proactive communication regarding document status
and handover progress
Contribute to broader information management
operational readiness
and management system initiatives
How You'll Work.
Team & Collaboration
close collaboration with Engineering, Operations, Maintenance, HSSE, Regulatory, and Project teams; work proactively, independently, and collaboratively
Communication Scope
Excellent communication skills; Provide clear and proactive communication
Process & Methodology
project documentation handover, transition into operations
Full Job Description
_**Project**_ The **Woodfibre LNG** Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG. **Woodfibre Management Ltd.** is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited. _**Position**_ The **Document Controller** is an integral part of **Woodfibre LNG's** dynamic team. Reporting to the Head of Engineering Support, this position is responsible for developing, implementing, and administering the company’s controlled document management processes and systems to support the transition from project into operations. The Document Controller will play a key role in establishing scalable and efficient document management practices that support operational readiness, regulatory compliance, and long-term facility operations. This position requires close collaboration with Engineering, Operations, Maintenance, HSSE, Regulatory, and Project teams. _**Key Responsibilities**_**:** The successful applicant will: * Develop, implement, and continuously improve controlled document management processes, workflows, standards, and governance practices. * Administer and maintain the company’s controlled document management environment, including SharePoint-based document libraries and workflows. * Coordinate the review, approval, revision, publishing, retention, and archival of controlled company documents * Trigger and coordinate periodic review cycles for controlled company documentation to ensure documents remain current and compliant. * Be the key Operations focal person for the receipt of project documentation handover from construction and project teams into operations. * Develop and maintain document registers, metadata structures, tracking logs,
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