J. S. Held LLC
Civil Engineering
DocumentControl/WordProcessingCoordinator
Neural analysis suggests this role is
optimal for entry candidates.
“Document Control / Word Processing Coordinator at J. S. Held LLC. Skills: Document Control, Word Processing, Proposal Management. Assist with developing proposals. Prepare proposals based on direction”
Industry & Context.
Problem solving
What They're Looking For.
Must Have
Minimum 3 years of experience in proposal writing, document control, or administrative support, Excellent written and verbal communication skills, research, editing, and organizational abilities, Exceptional attention to detail, time-management skills with the ability to manage multiple priorities in a fast‑paced environment, Ability to work independently and as part of a team, interpersonal skills, including conflict resolution, problem solving, planning, and workflow organization, Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat, Comfortable learning new software and document management systems
Nice to Have
1+ year of experience in the Vancouver construction market, working with architects, developers, engineers, general contractors, or related consultants
What You'll Do.
Assist with developing proposals
Prepare proposals based on direction
and format proposal documents
Maintain and update database of fee guidelines
and prioritize proposal deadlines
Maintain and update project databases
Assist with maintaining marketing materials
Support coordination of information flow
Perform other duties as responsibilities may evolve
How You'll Work.
Team & Collaboration
Support the coordination of information flow and documentation across teams; Ability to work as part of a team
Communication Scope
Excellent written and verbal communication skills
Process & Methodology
Organize, track, and prioritize proposal deadlines, Manage multiple priorities, Workflow organization
Full Job Description
Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work? J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We are seeking a detail‑oriented and highly accurate Document Control / Word Processing Coordinator to support our team in preparing proposals, RFP submissions, and project reports. This role focuses heavily on typing, formatting, editing, and assembling professional documents based on directions from Project Managers and clients. This position is ideal for someone who excels in Microsoft Word, has strong proofreading abilities, and enjoys creating polished, high‑quality documents in a deadline‑driven environment. Responsibilities include, but are not limited to: 1. Proposal & Document Management * Assist with developing proposals that are fully compliant with RFP/RFI requirements. * Prepare proposals based on direction from Project Managers and client specifications. * Edit, proofread, and format proposal documents to ensure quality, accuracy, clarity, and alignment with company guidelines. * Maintain and update a database of fee guidelines. * Organize, track, and prioritize proposal deadlines to meet non‑negotiable submission timelines. 1. Project & Marketing Support * Maintain and update project databases, staff resumes, and related documentation. * Assist with maintaining marketing materials as needed. 1. General Administration * Support the coordination of infor
Applying for this Document Control / Word Processing Coordinator role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on SmartRecruiters
- SmartRecruiters often includes a video screening step — check camera and mic permissions.
- Link your GitHub or portfolio directly in the profile section for technical roles.
- Applications may be reviewed by AI scoring before reaching a recruiter — use keywords from the job description.
ANONYMOUS · UNFILTERED
What do employees actually say about J. S. Held LLC?
Real rants from real employees. Read before you apply.