Company
DivisionExecutive
Neural analysis suggests this role is
optimal for Mid candidates.
“Division Executive. Skills: process management, cross-functional coordination, vendor/stakeholder management. Maintain accurate POS headcount records. Coordinate onboarding and offboarding processes”
What They're Looking For.
Must Have
3+ years in an administrative or operations support role, organizational and multitasking abilities, Proficiency in Microsoft Office Suite and relevant business software, Attention to detail in tracking expenditures, reconciling accounts and budget management to meet changing operational needs, Excellent communication and interpersonal skills
Nice to Have
Diploma or equivalent experience in Business Administration, Operations, or related field, preferably within retail or FMCG sector, Proficiency in additional languages
What You'll Do.
Maintain accurate POS headcount records
Coordinate onboarding and offboarding processes
Prepare workforce movement reports
and book travel and accommodation
Monitor and manage travel budgets
Oversee SPM budgeting
Coordinate SPM sell-in and replenishment
Manage uniform and device procurement
Coordinate with vendors for uniforms and devices
Oversee store supplies
and maintenance budgets
Liaise with suppliers for store maintenance
Manage POS store account applications and administration
Troubleshoot POS store account issues
Handle division purchase order processes
Ensure PO compliance and timely processing
Organize internal and external meetings
Provide logistical support for events
Coordinate meeting agenda
Provide administrative assistance to GM
Manage GM calendar and travel bookings
Coordinate GM meetings
Procure and manage gifting for retailers
Assist in monitoring anti-diversion initiatives
Ensure test buy documentation compliance
Arrange staff benefit initiatives and occasions
Coordinate staff recognition programs
How You'll Work.
Team & Collaboration
Coordinate with relevant departments for onboarding/offboarding; Coordinate with stores for SPM replenishment; Coordinate with external vendors and internal stakeholders for uniforms/devices; Liaise with suppliers and contractors for store maintenance; Act as primary contact for POS store account issues; Collaborate with key stakeholders across HQ, ground teams, and external partners; Coordinate with HR and relevant departments for staff recognition
Communication Scope
Excellent communication and interpersonal skills
Full Job Description
**Job Purpose** The Division Executive serves as a key support role within the division, overseeing critical administrative, procurement, and operational processes. This position ensures the seamless functioning of division activities, supports the General Manager (GM), and provides essential services to HQ and ground teams. The Division Executive is instrumental in enabling the division’s field and retail operations by managing resources, budgets, and communications effectively. **Key Responsibilities** **1\. POS Headcount & Movement Tracking** * Maintain accurate and up-to-date records of all POS (Point of Sale) headcount, transfers, and staffing changes. * Coordinate with relevant departments to ensure smooth onboarding and offboarding processes. * Prepare regular reports on workforce movement for management review. **2\. Travel & Accommodation Management** * Plan, coordinate, and book travel and accommodation for both HQ and ground teams in accordance with company policies. * Monitor and manage travel budgets, ensuring cost-effectiveness and compliance. **3\. Sales Promotional Materials (SPM) Management** * Oversee budgeting, forecasting, procurement, and distribution of sales promotional materials, including samples, testers, and wrapping materials. * Coordinate with stores to ensure timely sell-in and replenishment of SPM. **4\. Uniform & Device Procurement and Allocation** * Manage procurement, allocation, and inventory of seasonal uniforms and devices for staff, including those required for onboarding and offboarding. * Coordinate with external vendors and internal stakeholders to ensure timely delivery and suitability of uniforms and devices. **5\. General Store Supplies & Maintenance** * Oversee budgets and arrangements for general store supplies, services, and maintenance. * Liaise with suppliers and contractors to ensure stores are well-equipped and maintained. **6\. POS Store Account Management** * Manage the application and administration of POS store
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