Gibson Dunn
Legal
DirectorofAdministration
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“Director of Administration at Gibson Dunn. Skills: Office operations management, Vendor management, Human resources management, Event planning. Manage day-to-day administrative and operational functions. Participate in daily office management”
Industry & Context.
Variance analysis; Value engineering; Expense management
What They're Looking For.
Must Have
Space and construction management experience required, Experience partnering with architects, Experience partnering with general contractors, Experience partnering with consultants, Proficient in Microsoft Office suite
Nice to Have
Experience managing flexible work/hoteling office environments preferred, Familiarity with time entry systems preferred, Familiarity with billing systems preferred, Familiarity with accounting systems preferred
What You'll Do.
Manage day-to-day administrative and operational functions
Participate in daily office management
Achieve Houston office and firm objectives
Create an environment reflective of Gibson's culture
Encourage workplace productivity
Ensure highest level of client service
Ensure overall effectiveness
Bridge between local office and Global Services staff
Partner with Global Services departments
Ensure aligned delivery of services
Oversee Houston office operations and facilities
Prepare and manage annual office budget
Approve local office invoices and expenses
Ensure compliance with firm policies
Identify areas for value engineering
Identify areas for expense management
Be responsible for outside vendor relationships
Ensure cost-effective services from vendors
Ensure high-quality services from vendors
Manage office assignment process
Maintain accurate floor maps
Act as ambassador for Maptician utilization
Partner with Manager of Legal Administrative Services
Drive secretarial support services
Oversee local office services operations
Oversee copy operations
Oversee catering operations
Oversee reception operations
Foster customer service-focused environment
Liaise with outside caterers
Ensure highest food quality
Ensure best market prices
Manage office communications related to building issues
Factor in current state and future growth
Oversee day-to-day utilization of conference rooms
Prioritize reservation requests
Oversee recruitment cycle for local office staff
Liaise with Global Services hiring managers
Oversee onboarding and orientation process
Conduct office-specific orientation for new attorneys
Manage local employee relations issues
Manage local performance management issues
Maintain general understanding of market compensation data
Lead mid-year performance management cycles
Lead year-end performance management cycles
Lead compensation cycles for local office professional staff
Lead bonus cycles for local office professional staff
Work closely with IT team leadership
How You'll Work.
Team & Collaboration
Work closely with Chiefs and Directors; Partnering with Global Services departments; Partnering with COO; Partnering with CFO; Partnering with Partners in Charge; Partnering with Director of Real Estate; Work closely with Chief Human Resources Officer; Work closely with Associate Directors, Human Resources; Liaising with Global Services hiring managers; Work closely with IT team leadership
Process & Methodology
Budgeting, Forecasting, Planning, Space planning, Renovations, Build outs, Office moves, Restacks
Full Job Description
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. Based in Houston, the Director of Administration will be responsible for managing the day-to-day administrative and operational functions of the Houston office. This position involves a hands-on approach, requiring active participation in the daily management of the office. The Houston Director of Administration will work very closely with all firmwide Chiefs and Directors to achieve both Houston office and firm objectives. This role will directly report to the Houston Partners-in-Charge and the Firm’s Chief Operating Officer. Responsibilities include: General Office Administration Creating an environment that is reflective of Gibson’s culture, promoting high morale and encouraging workplace productivity, the highest level of client service, and overall effectiveness. Functioning as a bridge between the local office and Global Services staff resident in the Houston office. Actively partnering with Global Services departments such as Finance, Recruiting, Professional Development, Human Resources, Legal Operations, Practice Group Management, Conflicts, Diversity, Pro Bono, Records, Marketing, and Information Technology and Procurement to ensure aligned delivery of services. Overseeing all aspects of Houston office operations and facilities: mailroom, office supplies, office security, office maintenance, and office systems (HVAC, security, plumbing, electrical, etc.). Finance Preparing and managing the annual office budget, planning, forecasting, and conducting variance analysis. Approving local office invoices and expenses in Chrome River, ensuring compliance with firm policies for expense reimbursements. Proactively identifying areas for value e
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