Rhode Island School of Design
DevelopmentAssociate,Alumni+FamilyRelations
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Development Associate, Alumni + Family Relations at Rhode Island School of Design. Skills: Administrative support, Budget monitoring, Event support. Provide administrative support to Executive Director. Address inquiries via email and phone”
Industry & Context.
Analyze budget variances; Make recommendations for financial optimization
Occasionally work evenings, Occasionally work weekends
What They're Looking For.
Must Have
Bachelor's degree, 1-3 years office experience, Database entry and reporting experience, Proficient in Word, Excel, PowerPoint, Ability to write persuasively, Interpersonal skills, Ability to work independently, Ability to work as part of a team, Ability to monitor and track budgets, Ability to monitor and track expenses, Ability to occasionally work evenings, Ability to occasionally work weekends, Ability to speak in public, Ability to make presentations, Ability to interact professionally with senior staff, Ability to interact professionally with distinguished alumni, Ability to correspond professionally with senior staff, Ability to correspond professionally with distinguished alumni
Nice to Have
Experience in higher education, Experience in nonprofit sector, Raiser's Edge experience
What You'll Do.
Provide administrative support to Executive Director
Address inquiries via email and phone
Handle general inquiries
Maintain Executive Director's calendar
Proofread meeting materials
Prepare meeting agendas
Prepare meeting communications
Prepare travel itineraries
Make travel arrangements
Record trip materials
Distribute trip materials
Coordinate departmental projects
Track expense reports
Monitor expense reports
Reconcile travel reports
Reconcile credit card settlements
Reconcile reimbursement requests
Enter contact report data
Enter event registration data
Enter event attendance data
Schedule staff meetings
Schedule Executive Director meetings
Gather financial data
Gather financial projections
Monitor department spending
Align spending with budget
Analyze budget variances
Make recommendations for financial optimization
Prepare monthly budget reports
Ensure compliance with RISD policies
Ensure compliance with RISD regulations
Support financial audits
Support budgetary compliance audits
Oversee contract management
Oversee contract monitoring
Complete accounting software training
Complete platform training
Negotiate contract changes
Contact staff to negotiate changes
Contact vendors to negotiate changes
Confirm contract status with Procurement
Submit contracts via contract software
Monitor contract approval status
Monitor contract pending status
Update contract status sheet
Collaborate support strategic initiatives
Collaborate support division priorities
Perform administrative functions across IA units
Onboard student workers
Supervise student workers
Maintain department supply inventory
Purchase needed supplies
Establish supply tracking system
Support event planning
Support event implementation
Complete assigned event responsibilities
Support council administrative needs
Organize council meetings
Share council agendas
Provide council logistical support
Take on special assignments
Coordinate candidate interviews
Support new hire process
Perform benchmark research
Gather specific research
Complete specific research
Perform other related duties
How You'll Work.
Team & Collaboration
Work collaboratively with administrative staff; Integral part of IA team; Collaborate with other administrative support staff
Communication Scope
Public speaking; Making presentations; Professional correspondence
Full Job Description
**_Job Summary_** Rhode Island School of Design (RISD) seeks a Development Associate, Alumni & Family Relations to join Institutional Advancement (IA). Reporting to the Executive Director of Alumni & Family Relations, the Development Associate is responsible for providing proactive administrative support to the Executive Director, coordinating internal meetings, preparation, travel logistics and follow-up for external visits and meetings. The role provides excellent customer service to alumni, families, and others in response to phone, email inquiries, and requests for information. In addition, the Development Associate supports departmental efficiency by developing, analyzing, and monitoring the Alumni & Family Relations budget to ensure alignment with departmental goals and financial best practices, while coordinating logistics and projects that advance key initiatives. The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities. ** _Essential Functions:_** Provides proactive administrative support to the Executive Director of Alumni & Family Relations and the department, including: * Addressing inquiries to the Alumni & Family Relations office via email and phone, answering questions and disseminating to other staff when appropriate and handling other general inquiries. * Maintaining and updating the Executive Director’s calendar, including but not limited to proofreading, preparation of meeting agendas and communications, detailed travel itineraries and travel arrangements. Ensure that all materials and documents related to trips or visits and any resulting assignments or information are recorded and distributed as appropriate. * Serving as departmental project coordinator for intra- and inter-departmental projects and initiatives as needed. * Tracking, monitoring, and maintaining expense reports and re
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