DepartmentalAssistant

### **Job Title:** Departmental Assistant ### **Department:** Biology ### **Job Description:** The Departmental Assistant is responsible for providing clerical and administrative support to the Biology and Chemistry Departments and other Natural Sciences departments and programs. **Job Qualifications:** * HS Diploma or GED required. * One year of administrative or clerical experience required OR bachelor’s degree required in lieu of experience. * Proficiency with Microsoft Office Suite required. * Excellent written and verbal communication skills required. * Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off campus professionals required. * Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required. * Demonstrated ability to work with sensitive and confidential information required. * Experience with layouts and edits of websites and newsletters preferred. **** **** **Job responsibilities include but may not be limited to:** * Processes assigned materials for the department/program and faculty members (including but not limited to correspondence, memoranda, scholarly articles, surveys, student petitions, records for assessments and the annual report, and class materials). Includes proof-reading and editing tasks, for which effective skills in regard to proper spelling, punctuation, alphabetization and grammar are essential. * Performs general receptionist duties such as greeting visitors, answering inquiries, and distributing mail. Handles incoming and outgoing communications (written, telephonic, and electronic) for the department/program in accordance with standard operating procedures. * Schedules appointments and meetings and makes travel arrangements and reservations as necessary for department members, seminar speakers, and applicants for job searches. Coordinates reimbursements for department/program v