University of Rochester
DepartmentCoordinatorIV
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Department Coordinator IV at University of Rochester. Skills: Operations support, Finance support, Program support, Office management. Provide operations support. Provide finance support”
Industry & Context.
Troubleshooting technology needs; Investigate discrepancies; Resolve issues; Analyze situations; Make independent decisions
What They're Looking For.
Must Have
Bachelor's degree or equivalent, 1 year business operation experience, 1 year administrative role experience, Adept at learning new technologies, Basic Microsoft Office Suite knowledge, Time-management skills, Organizational skills, Excellent written communication skills, Excellent verbal communication skills
What You'll Do.
Provide operations support
Provide finance support
Provide program support
Plan business operations
Organize business operations
Coordinate business operations
Manage office schedule
Maintain departmental policies
Maintain departmental procedures
Assist with expense reimbursements
Assist with supplier invoices
Work on special projects
Influence office parties
Influence institutional parties
Provide finance support
Maintain supply inventory
Enter budget information
Provide budget reports
Reconcile monthly budget
Maintain confidential data
Maintain confidential files
Coordinate project meetings
Plan project meetings
Finalize project meetings
Coordinate special events
Finalize special events
Provide communications assistance
Provide PowerPoint support
Provide administrative support
Make independent judgments
Make independent decisions
Make decisions affecting outcome
Communicate with employees
Contribute to system enhancements
Process financial transactions
Enter journal entries
Enter purchase orders
Conduct ledger reconciliations
Ensure transactions are accurate
Ensure transactions are reasonable
Investigate discrepancies
Take corrective action
Maintain department p-card
Complete administrative tasks
Collaborate with Purchasing
Establish vendor contracts
Complete finance forms
Process finance forms
Enter operating budgets
Enter capital budgets
Equip employees properly
Ensure policy compliance
Ensure procedure compliance
Ensure regulation compliance
Maintain office equipment
Troubleshoot office equipment problems
Troubleshoot computer problems
Troubleshoot software problems
Act as liaison to Facilities
Act as liaison to Environmental Services
Support staff with technology needs
Develop office calendar
Maintain office calendar
Develop event program calendar
Maintain event program calendar
Maintain confidential data
Maintain confidential files
Process leave paperwork
Process disability paperwork
Process Workers’ Compensation paperwork
Process FMLA paperwork
Process PFL paperwork
Process hiring paperwork
Process exiting paperwork
Maintain department records
Organize logistics for meetings
Organize logistics for retreats
Organize logistics for events
Make arrangements for facilities
Make arrangements for IT equipment
Make arrangements for catering
How You'll Work.
Team & Collaboration
Work with Purchasing; Partner with leadership; Partner with Payroll; Partner with Finance; Partner with HR Business Partner; Work with ISD; Work with external repair services; Work with Facilities; Work with Environmental Services; Work with Leave Administration
Communication Scope
Written communication; Verbal communication
Full Job Description
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. _**Job Location (Full Address):**_ 601 Elmwood Ave, Rochester, New York, United States of America, 14642 _**Opening:**_ Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500108 Health Equity Prog Support Ofc Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job 's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ _**Responsibilities:**_ As a member of the Office of Community Health Optimization, this position is responsible for providing comprehensive operations, finance, and program support. This position plans, organizes, and coordinates business operations in accordance with strategic goals of the department and the organization. Reports directly to the office’s Director. Manages office schedule and maintains departmental policies and procedures. Assists with expense reimbursements and supplier invoices, while working with discretion. Works on special projects as directed. Influences office and institutional parties on concepts, practice and approaches. Provides finance support, which includes supply inventory and ordering, entering annual operating and capital budget information, providing budget reports for sign off and the monthly budget reconciliation process. Responsible for maintaining confident
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